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Close a notification

In accordance with Regulation (EU) 2019/1715, it is appropriate to send a closing notification in order to communicate the termination of phytosanitary measures concerning a given finding or outbreak of a harmful organism. The reason for such a termination needs to be justified.

To close a notification:

  1. Go to "Management of all outbreak notifications", "All excluding draft" list.

  2. In the table, select the notification to be closed by clicking on it.

  3. initiate the process by clicking on the "Actions" menu.

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  4. select "Initiate Close notification"

  5. the notification form opens and all sections (1 to 9) are available for editing.

  6. Update fields as necessary to complete the relevant information.

Section 10 – "Closing note: Termination of phytosanitary measure is decided" is now included on the form, and is mandatory to complete with the reason for closing the notification.

Note

When closing, it is also recommended to update:

  • the two fields of the executive summary (Free text boxes 1.2.1 and 1.2.2)

  • the pest status in the area (field 4.2) and at Member State level (field 4.4).

To complete the process:

  • Users with "Notify" rights can click on 'Submit' from the top right-hand corner of the page;

  • Other users must "Save" the closing notification and "send for closing" (approval). The notification then appears in the list of drafts in the menu "Management of all outbreak notifications" with the status "Init. Close".

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  • For this notification to be approved, select it, and in the "Actions" menu, select "send for closing":

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The process for approving the closing note is the same as for the creation of a notification.

Once approved, the notification appears with the status "Closed" in the list of notifications "All excluding Draft", in the menu "Management of all outbreak notifications.

The contents of Box 10 also appear on the distributed alert message.

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