SERVICE PROCUREMENT NOTICE

Paving the way for the Mediterranean Solar Plan (MSP)
Location -
All ENPI-South countries, Algeria, Egypt, Israel, Jordan, Lebanon, Morocco, occupied Palestinian Territory, Syria and Tunisia

1.    Publication reference

EuropeAid/129020/C/SER/MULTI

2.    Procedure

Restricted

3.    Programme

ENPI

4.    Financing

Budget line: BGUE-B2010-19.080101

5.    Contracting Authority

European Union, represented by the European Commission on behalf of and for the account of the beneficiary countries

 


CONTRACT SPECIFICATION

6.    Nature of contract

Fee-based

7.    Contract description

The purpose of the project is that the conditions favourable to the increased use of renewable energy in general and solar energy in particular are improved, across all the Southern Mediterranean Partner Countries. The focus is on renewable energy, combined with energy efficiency and savings.

The Service Contract will aim to achieve results that include, inter alia, progress in the establishment of a harmonised legislative and regulatory framework, strengthened institutional capacity, improvement in knowledge transfer and capacity building in renewable energy technologies, and an improved business climate. Attention shall also be paid to tackling issues related to the guarantees of origin.

The project shall support and coordinate activities among various stakeholders, targeting e.g. Ministries in charge of energy, finance, social affairs; industry; the research community; and International Financing Institutions. Activities should enhance synergies with ongoing EU- and other donor-funded cooperation, as well as reinforce existing energy agencies and their networks, collaborate with the MEDREG Association of Euro-Mediterranean energy Regulators, as well as coordinate with the European Industrial Initiative “Solar Europe” of the EU Strategic Energy Technologies (SET) Plan and ongoing initiatives under the Seventh Framework Programme (FP7).

8.    Number and titles of lots

Not applicable

9.    Maximum budget

EUR 5,000,000.00 (five million)

10. Scope for additional services

The Contracting Authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding, up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the Contractor. In particular, subject to prior approval from the competent services of the Commission, the Contracting Authority may make use of the negotiated procedure to extend the project in duration and/or scope, according to the rules in force.

 


CONDITIONS OF PARTICIPATION

11. Eligibility

Participation is open to all legal persons participating either individually or in a grouping (consortium) of candidates which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see also item 30 below). Participation is also open to international organisations. The participation of natural persons is governed by the specific instruments applicable to the programme under which the contract is financed.

12. Candidature

All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.

A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e. the leader and all other members) are jointly and severally liable to the Contracting Authority.

The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

13. Number of applications

No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.

14. Shortlist alliances prohibited

Any tenders received from tenderers comprising firms other than those mentioned in the short-listed application forms will be excluded from this restricted tender procedure. Short-listed candidates may not form alliances or subcontract to each other for the contract in question.

15. Grounds for exclusion

As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions

16. Sub-contracting

Sub-contracting is allowed. The maximum percentage of the contract value which may be sub-contracted is 30%.

17. Number of candidates to be short-listed

On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.

PROVISIONAL TIMETABLE

18. Provisional date of invitation to tender

30/04/2010

19. Provisional commencement date of the contract

01/09/2010

20. Initial period of implementation of tasks and possible extension of the contract

The initial period of implementation will be 36 months. Extension is possible up to a maximum of 36 months.

 


SELECTION AND AWARD CRITERIA

21. Selection criteria

The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole, and in such cases the word "candidate" below refers to the consortium as a whole, unless when otherwise stated. Particular criteria are in such cases applied to the leading firm of the consortium, as follows:

1)  Economic and financial capacity of the candidate (based on item 3 of the application form)

the average annual turnover of the candidate must have exceeded 1,700,000 EUR for the last three completed accounting years. In addition, in case of applications submitted by a consortium, the annual turnover of the leading firm must have exceeded 850,000 EUR for the last three completed accounting years.

2)  Professional capacity of the candidate (based on items 4 and 5 of the application form)

The candidate should have at least 15 (fifteen) permanent staff currently working for the applicant in the relevant field covered by the project (renewable energy and/or energy efficiency and/or energy savings and/or energy regulation).

3)  Technical capacity of candidate (based on items 5 and 6 of the application form)

the candidate has carried out successfully in the last 5 years (from 2005 onwards) at least 4 (four) projects of which at least 1 (one) international project in the energy sector (renewable energy and/or energy efficiency and/or energy savings and/or energy regulation) with a minimum budget of 500,000 EUR. The candidate's participation in these projects must be significant (i.e. of a proportion of at least 50%).

In case of applications submitted by a consortium, the leading firm must have carried out successfully at least 2 of the projects presented as reference for this criterion.

The implementation of these projects should have begun at the latest on 1st September 2009 and for contracts started before 2005, at least half of their implementation period must have taken place after 01/04/2005;

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Under the same conditions, a consortium of economic operators may rely on the capacities of members of the consortium or of other entities.

If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be reexamined to identify the eight best applications for the tender procedure. The factors which will be taken into consideration during this re-examination are the following:

- the number of projects carried out by the candidate, in the field of renewable energy, in the ENPI or EU  countries;

-In case of equality, the total value of the part implemented by the candidates in the projects of the additional criterion.

 

In their references, candidates are requested to specify the exact start and end dates (at least month and year) of project activities.

 

22. Award criteria

Best value for money.

APPLICATION

23. Deadline for receipt of applications

16:00 Central European Time (Brussels time) on 15/04/2010.

Any application received after this deadline will not be considered.

24. Application format and details to be provided

Applications must be submitted using the standard application form
(available from the following Internet address: http://ec.europa.eu/europeaid/work/procedures/implementation/services/index_en.htm ), whose format and instructions must be strictly observed.

Any additional documentation (brochure, letter, etc) sent with an application will not be taken into consideration.

25. How applications may be submitted

Applications must be submitted in English exclusively to the Contracting Authority:

·         EITHER by recorded delivery (official postal service) to :

European Commission

EuropeAid Co-operation Office

Finance, Contracts and Audit Unit EuropeAid A/5

EuropeAid/129020/C/SER/MULTI

J54 01/230

B – 1049 Brussels

Belgium

·         OR hand delivered (including courier services) directly to the Contracting Authority in return for a signed and dated receipt to:

European Commission

EuropeAid Co-operation Office

Finance, Contracts and Audit Unit EuropeAid A/5

EuropeAid/129020/C/SER/MULTI

J54 01/230

Avenue Du Bourget, 3

B – 1140 Brussels

Belgium

Tel.: +32.2.295.58.83

 

N.B.: This department is open from 08:00 to 17:00 from Monday to Thursday and from 08:00 to 16:00 on Friday; it is closed on Saturdays, Sundays and Commission holidays.

 

 

The Contract title and the Publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the Contracting Authority.

Applications submitted by any other means will not be considered.

26.  Alteration or withdrawal of applications

Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.

Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as appropriate.

27. Operational language

All written communications for this tender procedure and contract must be in English.

28. Additional information

None

29. Date of publication of contract forecast

28/08/2009

30. Legal basis

Regulation (EC) No 1638/2006 of the European Parliament and of the Council of 24 October 2006 laying down general provisions establishing a European Neighbourhood and Partnership Instrument (ENPI).