SERVICE PROCUREMENT NOTICE

EUROPEAN UNION WATER INITIATIVE Mediterranean Component

Location: All of the countries of the EUWI Med[1]

 

1.    Publication reference

EuropeAid/128393/C/SER/Multi

2.    Procedure

Restricted

3.    Programme

DCI (Development Cooperation Instrument)

4.    Financing

       Budget Line 21 04 01 - Environment and Sustainable Management of Natural Resources including Energy

5.    Contracting Authority

European Community, represented by the European Commission on behalf of and for the account of the beneficiary countries.

 


CONTRACT SPECIFICATION

6.    Nature of contract

Fee-based

7.    Contract description

The overall objective of this project is to promote the adoption of Integrated Water Resources Management (IWRM) governance principles through their use for the definition and implementation of water management policies and measures, at both national and regional levels, including the support to measures enabling the success of these processes.

As regards the specific objectives:

1.       To promote the development of integrated water resources management policies and measures in partner countries.

2.       To promote the development of integrated water resources management policies and measures at regional level, in particular to support the elaboration of the Mediterranean Water Strategy, i.e. Water governance, water and climate change, water financing and water demand management).

3.       To identify priority actions to be undertaken, assisting in estimating the related costs and, where appropriate, facilitate reinforced donors' coordination.

 

8.    Number and titles of lots

NA

9.    Maximum budget

1,025,000 EUR

10. Scope for additional services

The Contracting Authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding, up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the Contractor.

 


CONDITIONS OF PARTICIPATION

11. Eligibility

Participation is open to all legal persons participating either individually or in a grouping (consortium) of candidates which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see also item 30 below). Participation is also open to international organisations. The participation of natural persons is governed by the specific instruments applicable to the programme under which the contract is financed.

12. Candidature

All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.

A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e, the leader and all other members) are jointly and severally liable to the Contracting Authority.

The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

13. Number of applications

No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.

14. Shortlist alliances prohibited

Any tenders received from tenderers comprising firms other than those mentioned in the short-listed application forms will be excluded from this restricted tender procedure. Short-listed candidates may not form alliances or subcontract to each other for the contract in question.

15. Grounds for exclusion

As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions.

16. Sub-contracting

 Sub-contracting is allowed for a maximum of 30 % of the contract value.

17. Number of candidates to be short-listed

On the basis of the applications received, between 4-8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.

PROVISIONAL TIMETABLE

18. Provisional date of invitation to tender

July 2009

19. Provisional commencement date of the contract

October 2009

20. Initial period of implementation of tasks and possible extension of the contract

30 months

 


SELECTION AND AWARD CRITERIA

21. Selection criteria

The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

1)  Economic and financial capacity of candidate (based on item 3 of the application form). In case of applicant being a public body equivalent information should be provided. Please adapt the standard columns in order to indicate the figures for the years 2006, 2007 and 2008)

(a) The average annual turnover (or managed budget) of the candidate must have exceeded EUR 400.000 in 2006, 2007 and 2008 (i.e. must have exceed 1.200.000 EUR in total over these three years).

2)  Professional capacity of candidate (based on items 4 and 5 of the application form).

(a) At least 5 permanent staff currently (i.e. this year) work for the candidate (considered as a whole) in fields related to the objectives of the contract (as described in 7).

3)  Technical capacity of candidate (based on items 5 and 6 of the application form).

(a)The candidate has implemented as leader at least three international co-operation programmes covering the fields relevant to the objectives of the project in the past 10 years (from 1999 onwards). ). The contracts implementing these projects should have been signed at the latest on 1st January 2009.

(b) The candidate has played a central role (i.e. the consortium as a whole or one or more of its members, of a proportion of at least 50% ) in at least 2 cooperation programmes/projects linked to  EUWI related issues in at least two  countries covered by this contract.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator.

If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be reexamined to identify the eight best applications for the tender procedure. The only factor which will be taken into consideration during this re-examination is the number of cooperation projects executed in fields related to this contract in the EUWI-MED region.

22. Award criteria

Best value for money.

APPLICATION

23. Deadline for receipt of applications

13/07/2009, 16:00 Central European Time

 

Any application received after this deadline will not be considered.

24. Application format and details to be provided

Applications must be submitted using the standard application form (available from the following Internet address: http://ec.europa.eu/europeaid/work/procedures/implementation/services/index_en.htm), whose format and instructions must be strictly observed.

Any additional documentation (brochure, letter, etc) sent with an application will not be taken into consideration.

25. How applications may be submitted

Applications must be submitted in English exclusively to the Contracting Authority:

·         EITHER by recorded delivery (official postal service) to :

European Commission

Europe-Aid Cooperation Office

Finance Contracts and Audit Unit EuropeAid A5

J-54 01/230

B-1049 Brussels

Belgium

·         OR hand delivered (including courier services) directly to the Contracting Authority in return for a signed and dated receipt to:

European Commission

Service du Courrier Central

Europe-Aid Cooperation Office

Finance Contracts and Audit Unit EuropeAid A5

J- 54 01/230

Avenue du Bourget, 3

B- 1140 Brussels,

Belgium

Tel: +32 2 295 58 83

 

 

N.B. This department is open from 08.00 to 17.00 Monday to Thursday, and from 08.00 to 16.00 on Friday. It is closed on Saturdays, Sundays and Commission holidays

The Contract title and the Publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the Contracting Authority.

Applications submitted by any other means will not be considered.

26.  Alteration or withdrawal of applications

Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.

Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as appropriate.

27. Operational language

All written communications for this tender procedure and contract must be in English.

28. Additional information

29. Date of publication of contract forecast

11th April 2009

30. Legal basis

DCI Regulation (EC) n° 1905/2006



[1] The area of activity of MED EUWI comprises the following partner countries: Mediterranean : Algeria, Egypt, Jordan, Israel, Lebanon, Libya, Morocco, Occupied Palestinian Territories, Syria, Tunisia and Turkey. South Eastern Europe: Albania, Bosnia and Herzegovina, Croatia, Former Yugoslav Republic of Macedonia, Serbia and Montenegro. http://www.euwi.net/