EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

Senior EU Aid Volunteer, Resilience building, Uganda (6 months)

Senior
— 1 positions
Deployment dates: 
-

Assignment

This is an interesting position, as the EU Aid Volunteer will work with 3 different organisations, advising and supporting them in marketing activities. These organisations have been implementing activities for many years and all of them have full or part time employees who can guide and support the volunteer. While working with one of the organisations, additionally a local Estonian employee will help to plan and conduct the activities, therefore the position is suitable for a person with previous marketing skills, but not necessary with the knowledge about marketing in Africa, as work-related guidance and support is available locally. Volunteer will take occasional short trips to Gulu to support the tailoring activities of women with disabilities working there. The guidance and support regarding the trip will be provided by the hosting organisation.

The EU Aid Volunteer will work in 3 different organizations. 2 days in a week at KDI, 1 day in a week at Trust Future, 1 day in a week at Kifad and one day in a week according to the choice of volunteer. As the tasks are similar in all three organizations, the EU Aid Volunteer can combine several activities, for example while looking for market for the products. Moreover, as every organization has its strengths and weaknesses, the volunteer can bring skills learned from one organization to other organizations and vice versa. Such setting would provide the organizations a good chance to learn from each other.

The EU Aid Volunteer does not have to fulfill all the proposed tasks, as these are the guidelines and suggestions for possible activities. The tasks will be chosen according to the strengths of the volunteer and the specific needs of the organization of that specific moment. The tasks might change due to the changes in organization’s activities at the time of implementation of the project.

Volunteers and staff can enjoy Kampala and its surroundings, depending on the location where they find themselves. Volunteers must follow basic safety rules to ensure their security.
UPA will share before and at the very beginning of the project security a briefing and a welcome booklet with all healthy and safety rules to follow. The main risks are mostly those related to a big urban area (traffic roads, robberies, issues due to alcohol, money...).

The volunteers will receive training and advices regarding the security before and during the project.

Tasks
Promotion / communication tasks:

- Strategic communication and operational promotion of the projects, creation of promotional supports (video, brochure, flyers, business card, …), promotion of volunteering (through also voluntarism) and internship, writing job description of volunteering opportunities, finding international market for Women empowerment’s craft products, etc.
- E-communication: interactions with the web users on social networks (i.e. Facebook) and the website (update and writing).
- Developing the communication strategy for the organization in line with organization objectives.
- Overseeing the organization’s marketing budget.
- Creation and publication of all marketing material in line with marketing plans.
- Planning and implementing promotional campaigns.
- Manage and improve lead generation campaigns, measuring results.
- Monitor and report on effectiveness of marketing communications.
- Analyzing potential strategic partner relationships for organization marketing.
- Photography / Video: in order to create awareness about Ugandan living conditions and culture, you can capture pictures or videos of Trust Future’s environment (community) or members (staff, beneficiaries)

Public Relations tasks:

- Partnership-building : with the objective of recruiting new volunteers/internships and collecting supports, you will be looking for international partnerships with High School (social workers, teachers), Secondary School, foundations, companies (Corporate Social Responsibility (CSR), etc.,
- Search of local partners (building a strong network),
- Fundraising programme (writing fundraising proposals and implementation)

Educational support tasks :

- Non formal education activities (i.e. foreign languages, computer skills) to provide activities to children and youth in the local communities.

Capacity Building tasks :

- Train the staff in saving skills through innovative tools,
- Engaging the community by training them in saving skills,
- Developing strategies for finance (for the organization sustainability).

Project management support tasks :

- Assist the Programme Manager in planning, supervising, implementing, coordinating, monitoring and evaluation of all Socioeconomic groups project activities within the project area
- Plan and conduct mobilization and sensitization of the community on Village Savings and Loans Associations (VSLA) with consent of the local leaders.
- Conduct a minimum of 90 Home Visits to KIFAD beneficiaries of a quarterly basis.
- Compile and submit 5 success stories / case studies per month.
- Compile and Submit monthly reports to KIFAD VSLA supervisor without fail.
- Ensure Action Audits are done orderly.
- Manage data from the field, audit, entry, report preparation and report submission.
- Prepare and submit periodical / monthly, quarterly, annual work plans, reports and budgets on project activities to the Programme Manager for further action.
- Performs any other duties that may be assigned from time to time by the Programme Manager, or his/her designate.

Capacity building tasks :

- Assess training needs and capacity gaps of VSLA Members.
- Support the formation and training of VSLA groups.
- Ensure weekly meeting of groups members are conducted and attended.
- Make frequent follow up of different groups formed and conduct support supervision.
- Prepare, organize and conduct periodical trainings for KIFAD target group in the project area.

Promotion and Capacity Building tasks :

- Mapping the possible network of buyers for the products of 40 disabled tailors, negotiations with the buyers
- Promotion of the products of approximately 40 trained tailors – 3 months training in 2 areas, Gulu and Kampala, participants are women with disabilities
- Supporting the trainings for the tailors
- Working on the long-term planning for the product marketing for 40 disabled tailors
- Ensuring the sustainability of the product marketing for 40 women with disabilities
- Supporting and training women on ICT solutions for marketing to ensure the independent online marketing skills

n/a

Required competences

•          Fluent English

•          Resilient and flexible

•          With basic computer skills

•          Basic knowledge on Gender related issues

•          Interest in community based development

•          Creativity and innovativeness

•          Ready to interact with local communities

•          Ready to lead basic life

•          Autonomy, flexibility, adaptation

Selection criteria
Applications are made directly within the sending organisation, please check out the how to apply section.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

The selection will be done by following equal treatment and non discrimination criterias.

• Fluent English
• Project management
• Marketing skills
• Communications (including visibility, public relations and advocacy)
• Livelihoods
• Organizational development and capacity building
• Interested in community-based development
• Should be 18 years and above
• Adaptability, autonomy, good relational

Condition of service

Within this project the volunteer will be able to learn new skills and knowledge such as:
• Project management skills
• Communication skills (including visibility, public relations and advocacy)
• Organizational development and capacity building
• Inter-personal skills
• New Networking and partnership
• Inter-cultural learning and understanding
• New skills to work autonomously, to adapt to new context
• Local language learnings

The EU Aid Volunteer will have access to the office of the local hosting project with a specific desk with neither internet connection nor laptop. If possible, the EU Aid Volunteer should have his/her own laptop for smooth running of his/her work. With a laptop, the volunteer can use a personal internet stick which he/she can buy on arrival. Some requirements to carry out training sessions (hall, board, paper, pens…) can be provided by the hosting organization to ensure smooth running of the activities.
The volunteers will have the opportunity to work specifically on one or several of the projects described in this vacancy contributing with the skills and capacities he/she has.
The EU Aid Volunteer will be hosted in a shared house with a room that can be locked and all commodities (kitchen, bathroom, living room...). Depending on the project where the EU Aid Volunteer will work, the volunteer can be hosted in a different house.

Selection process

The candidate has to send the following documents to vabatahtlikud@mondo.org.ee
- his/her application form SuD HAV
- his/her self assessment questionnaire
- his/her CV europass

Between the 04/07 and the 31/07/2018: the pre-selected candidates will have a Skype interview with MONDO and UPA.

Between August and October 2018: The pre-selected candidates will participate to an online training (around 25 hours) and face-to-face pre-departure training (10 to 12 days).

The final selection will be done after the pre-departure trainings in October 2018.

Once selected, the volunteer will participate to a 5 days pre-departure training with the sending organization in October / November 2018.

Important notice: additional candidates may be shortlisted for a single position and proposed for the EU Aid Volunteers training. This is to ensure that for each position, substitute volunteers may be chosen to replace the candidate in case he or she resigns or is no longer available. Where more than one candidate has been shortlisted for a single position, final selection takes places following the training.

Timetable
Date of training
From August to the begining of October 2018
Apprenticeship Placement
n/a
Pre-deployment preparation and induction
October or November 2018
Deployment
from December 2018 to May 2019
Post-deployment activities
Summer 2019
Self assessment questionnaire
File 4.euav_self_assessment_questionnaire_en.xlsx
Sectors