EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

Senior EU Aid Volunteer in Finance and Administration in Guatemala

Senior
— 1 positions
Deployment dates: 
-

Translations
The European Commission is not responsible for the translation of the vacancies.
Assignment

Movement for Peace – MPDL (Spain) and ADICE (France) are non-profit organizations with extensive experience in the fields of development and humanitarian aid which are jointly implementing the project “EU Aid Volunteers: MPDL Deployment of Volunteers for Peace-building and Women's Rights” together with 5 other organizations in third countries.

The project aims at enhancing the EU capacity to provide needs-based humanitarian aid in vulnerable and disaster-affected communities in 5 countries: Colombia, Guatemala, Nicaragua, Bolivia and Peru. In the course of the project 16 volunteers (both junior and senior) will be deployed. Volunteers will support humanitarian activities giving special consideration to the gender dimension.

The hosting organization for this position, MPDL Guatemala, develops humanitarian aid and cooperation programmes since 1996, following the signing of the peace agreements which ended the internal armed conflict. Its activities are addressed to promote peace-building, the progressive disarmament of the states and freedom, as fundamental values.  MPDL Guatemala currently prioritises the strengthening of democratic governance, the eradication of violence against women and peace-building, as the main axes of its development strategy, intended to improve the overall situation of insecurity and impunity in Guatemala. Its initiatives are developed together with Guatemalan Civil Society Organisations (CALDH, SEDEM, Las Poderosas Teatro, Redmusovi). It is also part of international and national advocacy networks.

After 26 years of civil war, the Republic of Guatemala is undergoing a severe crisis of security and access to justice caused by high levels of violence and impunity, an increase in crime and the weakness of state institutions which are unable to guarantee the fundamentals rights of the citizenship.

In spite of important legislative advances in terms of violence against women, sexual violence and human trafficking, Guatemala continues to have one of the highest rates in the world in terms of murders and structural violence against women.

Strengthening democratic institutions and support for decentralization, access of victims of violence to integral reparation, promotion of mechanisms for civil society participation and interlocution with obligations holders and raising awareness of conflict with a preventive approach constitute the main challenges MPDL Guatemala is working on together with its partner organizations in Guatemala to contribute to the construction of a firm, just and lasting peace.

The overall purpose of this volunteer placement is to assist the Administration Department of MPDL Guatemala by developing current finance procedures and guidelines in order to improve day-to-day accounting and financial procedures and reporting.

Working closely with staff, the volunteer shall review the tools and management system currently in place, incorporating feedback and working with relevant staff to develop and recommend new procedures and guidelines for consideration and approval as well as facilitating capacity building.

Tasks
To support in strengthening MPDL Guatemala financial and administrative management system through the implementation of internal procedures and the improvement of the procedures with its partner organizations
Support the quality review of financial reports and financial planning tools of MPDL Guatemala
To develop new financial and administrative procedures and guidelines for MPDL Guatemala
To facilitate trainings and capacity building activities of MPDL Guatemala Administration Department in management and strategic planning
To contribute to draft and implement a fundraising strategy
To support in drafting budgets to ensure MPDL Guatemala´s sustainability
To contribute to the administrative assessment of MPDL Guatemala partner organizations and to design and implement a capacity building plan
Monitor budget implementation of MPDL Guatemala projects
Contribute to improve MPDL Guatemala filing system for financial, accountancy, administrative and human resources information
Support the assessment of the human resources management system

No apprenticeship is foreseen for this position

Required competences

KNOWLEDGE AND STUDIES:

  • Bachelor’s degree in Economics, Business Administration or similar
  • Master’s degree will be preferable 

EXPERIENCE:

Previous experience in impoverished countries and/or volunteering in social activities

At least three years working experience in administrative management in non-profit organizations

At least five years of proven working experience in:

  • financial management in non-profit organizations
  • financial management of Humanitarian Aid and/or Cooperation for Development projects funded by public institutions 
  • implementing sustainable finance processes and guidelines in alignment with organizational needs

Working experience in human resources management will be highly valued.

SKILLS:

  • Excellent analytical, communication and writing skills
  • Solid problem-solving approach
  • Organized and patient
  • Demonstrated ability to work in multi-cultural and multi-disciplinary teams
  • Strong leadership skills, including strategic vision
  • Good stress management copying skills
  • Advanced knowledge of Excel, accountancy programs and the Office package
  • Ownership of organizational goals and objectives
  • Motivation and ability to work with tight deadlines

OTHER COMPETENCES:

  • Knowledge of the humanitarian context in Guatemala
  • Multicultural awareness: respect to different traditions and cultures
  • Knowledge and interest in humanitarian action, gender approach, Human Rights, peace building, and other working lines of the organization
  • Good collaborative relationships
  • Volunteering attitude
  • Leadership skills
  • Knowledge of the EU Aid Volunteers initiative and the humanitarian principles
  • Knowledge of the security measures to be respected

LANGUAGES:

  • Fluent in written and spoken Spanish (C1 level)
  • English B2 will be an asset
Selection criteria
Applications are made directly within the sending organisation, please check out the how to apply section.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

Only candidates available for in-presence training (minimum 9 days) in Belgium in May 2019, and a deployment period of 4 months (June 2019 – September 2019) will be eligible.

Candidates must satisfy the requirements set out in Regulation (EU) No 375/2014 of the European Parliament and of the Council of 3 April 2014 establishing the European Voluntary Humanitarian Aid Corps ("EU Aid Volunteers initiative"), which include having a minimum age of 18 years old and being a citizen of EU or a third country national who is a long-term resident in an EU Member State.

MPDL applies a policy of equal opportunities and welcomes applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, property, birth, disability, age or sexual orientation.

The candidate must be available for in-presence training in Belgium in March 2019 (minimum 9 days), and for 4 months deployment starting from June 2019.

Condition of service

The EU Aid Volunteer will attend to a 30 hours online training and 9 to 12 days in-presence training before his/her deployment.

The in-presence training is divided into a general and a specific module depending on the tasks to be carried out by the volunteers and the needs of the hosting organization.

In addition, the EU Aid Volunteer will have a Learning and Development Plan for the duration of his/her placement intended to assess his/her competences and fulfilment of objectives.

Accommodation, visa fees, insurance and airfares will be covered by the sending organization.

In addition, the volunteer will receive a monthly allowance of 398,35 € which is intended to cover basic needs and local transport.

The deployment duty station is in Ciudad de Guatemala, Guatemala. However, the volunteer may travel to other areas of the country where Movimiento por la Paz- MPDL works.

For each month of deployment, the volunteer will receive a 100€ post-deployment resettlement allowance.

The working calendar will be corresponding to the agenda and system established in the field.

For each month of voluntary activity two days of rest are foreseen, in addition to public holidays.

Selection process

Submission of applications: from 9/01 to 9/02/19

Short-listing and first interviews:
from 9/02 to 14/02/19

In case of changes of the dates, the candidates will be notified

All the interviews will be done online. The interviews have the aim to explore both the competences and the motivations of the candidates.
The selected candidate/s for each vacancy will be notified by 14/02/19.
The date of the notification may vary according to the number of application received
The selected candidate/s will attend an online and in-presence training, which are part of the selection process.

PLEASE NOTE THAT MORE THAN ONE CANDIDATE PER POSITION WILL ATTEND THE TRAINING

The final decision on the volunteer to be deployed will be made by the sending and hosting organizations jointly after receiving feedback from the EU on the face to face training.

Timetable
Date of training
March 2019
Apprenticeship Placement
N/A
Pre-deployment preparation and induction
May 2019
Deployment
June -September 2019
Post-deployment activities
October 2019
Self assessment questionnaire
File Cuestionario autoevaluación_Guatemala
Sectors