EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

Junior EU Aid Volunteer - UNHCR Associate Programme Officer- Albania, Tirana

Junior
— 1 positions
Deployment dates: 
-

Assignment
UNHCR operational activities cover a series of areas from Access to Territory and Asylum, Local Integration and Access to Rights, and Law and Policy.  In order to achieve the set objectives and targets, UNHCR Albania plans to implement its activities through Direct Implementation and through Partnership Agreements with Governmental and Non-Governmental Institutions.  In total there will be 6 Partnership Agreements for which a series of programmatic tasks (in compliance with project cycle management) starting from participatory assessments, risk assessments, monitoring plans and implementation, as well as reporting by mid-year and end-year.  A very crucial element is also evaluation of results achieved through surveys among beneficiaries. 
 
The Programme Unit is a small unit of only two staff and the additional support by the Junior Volunteer would provide sufficient assistance in project control, validation of results and accountability of implementing results.

The Office of the United Nations High Commissioner for Refugees (UNHCR) is mandated to lead and co-ordinate international actions to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. UNHCR strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State. UNHCR also has a mandate to identify and assist stateless people, and to work towards reducing statelessness.

Accession to the European Union will remain the overriding priority of the Albanian government in 2019 and beyond. The focus on EU accession provides opportunities to strengthen asylum legislation and procedures in line with international and EU standards.

During 2018, the number of arrivals to Albania part of mixed movements and asylum requests has substantially increased as compared with previous years. UNHCR estimates that some 70% of those arriving and requesting asylum are from refugee-producing countries The Government with UNHCR’s and partners’ support has expanded reception capacities to cope with the increased mixed influx of persons entering, transiting and requesting asylum in the country. Although the vast majority of those arriving leave the country after a few days, the Government and UNHCR are jointly working to enhance and enhance asylum procedures and coordinate efforts to provide solutions for vulnerable asylum seekers and for those willing to enjoy international protection in Albania.

The Junior Programme Volunteer will join a multidisciplinary UNHCR team and will work under the direct supervision of the Associate Programme Officer.

Tirana is generally a safe city. The public transport is safe to use. There are no direct threats towards foreign/international staff in Albania. Medical services are available and are of good quality. Apartments and flats are easily available and generally in good condition, with well-working services. The cost of housing is reasonable, the provision of goods and services, in general, is good.

Tasks

Main tasks:
• Draft as an initial form the Monitoring of Partners tool kit which contains 7 forms among which the risk assessment and monitoring plan. This kit will be prepared for 6 partners.
• Participate and assist the Assistant Programme Officer in verification visits to the partner for mid-year and end-year reporting
• Draft verification reports upon completion of visits
• Draft audit reports matrix and actions and implementation time-frame for three partners
• Evaluation of results through direct interviewing with beneficiaries and reporting
• Draft documents, summaries, reports, etc. upon request
• Assist the Programme Unit in expenditure and other reports for mid-year and end-year results
• Organise seminars and meetings
• Prepare minutes and reports of meetings, both with partners and internal
• Assist the Programme Unit in administrative tasks as required

PLEASE NOTE:

The following tasks will be added:
- 10% of the EUAV time will be allocated for communication tasks, to demonstrate the value added and impact of the EU Aid Volunteers initiative and its different actions, and the professional contribution of EU Aid Volunteers. This will be implemented through specific channels discussed with the communications officer.
- Get in touch with the ECHO's RIOs (Regional Information Officers) to, previously approved by the line manager, share information about HOPE and the experience to be an EU Aid Volunteer.
- Develop one story from the field (an anecdotal story about their experience/work/ impact) produced during the assignment that may be uploaded into the network for use by sending/hosting organisation and the European Union for communication purposes.
- Conference/workshop participation: Where appropriate, contribute to sharing experiences of life as an EU Aid Volunteer at conference/workshops organised by sending or hosting organisations and the European Commission.

n/a

Required competences
Required competences:
Ability to work as part of a multinational and multicultural team
Good analytical and drafting skills
Strong verbal and written communication in English
Good intercultural communication skills
Computer literacy in Microsoft Office (Excel, Word, PowerPoint) and good web skills
University Degree on Finance and Economics, Public Administration or related field (completed or in progress).
Fluency in English and working knowledge of another UN language or local language. 
Selection criteria
Applications are made directly within the sending organisation, please check out the how to apply section.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

Eligibility and exception criteria:

• Minimum two years of relevant experience;
• Proficiency in English (written, spoken)

• University Degree on Finance and Economics, Public Administration or related field (completed or in progress);
• Proficiency in English (written, spoken);
• Knowledge and experience of the humanitarian coordination system and of the programmatic matters;
• Experience working in the humanitarian sector, either with the UN or with an NGO;
• Strong interpersonal skills and ability to work with teams from various backgrounds and cultures.

Condition of service

UNHCR online corporate training platform will be available for the EU Aid Volunteer for capacity building through e-courses.
The successful candidate will have the opportunity to learn about UNHCR’s work and mandate at national and international level, and to by directly contribute to the protection of refugees in Albania. The successful candidate will also receive on-the-job training and complete self-study modules, including self-study learning on UNHCR Programme modules. It is expected that –as part of multifunctional teams- the volunteer visits entry points at borders and reception facilities.

Working and living conditions:

The volunteer will work at the UNHCR Office in Tirana, which is housed in the UN Common House. Sporadic visits to border points and reception facilities outside Tirana will be undertaken. Medical services are available and are of good quality. Apartments and flats are easily available and generally in good condition, with well-working services. The cost of housing is reasonable, the provision of goods and services, in general, is good. Security situation is stable and there is no immediate threat of violence.
In addition to the costs covered by the program, volunteers get a monthly subsistence lump sum payments 298.13EUR. At the end of the successful deployment, sum of 100EUR x every month deployed, will be paid towards the relocation.

Selection process

Only those shortlisted for the interview round will be contacted within 2 weeks of the closing date.

Candidates are asked to submit their documentation to the Estonian Refugee Council staff by 31.03.19 via following link: https://docs.google.com/forms/d/e/1FAIpQLSf71nqLgWcXR4X7bZu51nvpOoF73Z2w...
Required documents are:

- CV Europass in English
- motivation letter
- proof of EU citizenship/long therm residency (copy of passport or residency permit)
- university certificate (copy)

Those invited to the interview round are required to fill the Self Assessment Questionnaire 2 days prior the interview. SAQ can be downloaded below. If you encounter any problems with submission, please contact us at: euaidvolunteers@pagulasabi.ee

All interviews will be done online, where the interview panel will consist of at least one members of UNCHR.

EU trainings:

To select the final candidate for each position pre-selected candidates from the interview will attend both an online and in-presence EU Aid Volunteer training, which are a part of the selection process. Based on the interviews one or more candidates will be chosen per position. Hence please note that additional candidates may be selected for a single position. The selection of additional candidates is to ensure a substitute volunteer per position. The substitute volunteer may be chosen to replace the candidate in case he/she resigns, is no longer available or of other reasons.

The final selection takes place shortly after the in-presence training. The remaining candidate(s) may be offered the chance to be registered in a reserve pool to cover drop-outs or unforeseen needs, and thus still have a chance of being deployed at another position.

Induction training:

All final selected candidates will attend a pre-deployment introduction training (2,5 days) at Danish Refugee Council’s headquarter in Copenhagen.

Training costs:

Please note that all costs incurred in relation to the EU in-present training and the induction training will be fully covered (i.e. EU travel, full-board accommodation, and the course itself).

If a candidate is working outside of the EU at the time of their training course, the travel costs for the following groups of volunteers will be fully covered:

• EU citizens who legally reside in a non-EU country for long-term or forever (i.e. who live in that country).
• EU citizens who are on a temporary assignment in a third country that lasts more than 24 months (i.e. who work in a third country).

For the following groups or persons only the costs from an EU country to the training venue shall be covered:

• EU citizens on a temporary assignment in a third country that lasts less than 18 months (e.g. internships, traineeships, apprenticeships, short-term jobs).
• EU citizens that are selected for the training by the same organization or affiliate with which they have an ongoing assignment in the third country, if this assignment is longer than 18 months.

Timetable
Date of training
June 2019
Apprenticeship Placement
n/a
Pre-deployment preparation and induction
1 week prior deployment
Deployment
01.08.2019-31.03.2020
Post-deployment activities
Minor tasks 3 months after deployment
Self assessment questionnaire
File Self-assessment questionnaire
Sectors