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EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

Junior EU Aid Volunteer in Project Management in Cuba

Junior
— 1 positions
Deployment dates: 
-
The EU Aid Volunteers is an initiative of the European Union. It brings together volunteers and organisations from different countries, providing practical support to humanitarian aid projects and contributing to strengthening the local capacity and resilience of disaster-affected communities. Participants in the EU Aid Volunteers initiative must be over 18 years of age and be a citizen of an EU Member State or a long-term resident in the EU.

Assignment

To know more EUAV opportunities in this and other Countries with WE WORLD- GVC please consult this page: https://webgate.ec.europa.eu/echo/eu-aid-volunteers_en/gvc-gruppo-di-volontariato-civile_en

Humanitarian Context
Cuba is the largest island in the sea of Antille. Its population is 11,220 inhabitants. Life expectancy is high, the country will be one of the oldest in Latin America in 2030. Cuba is characterized by a high index of human development and a high level of education of its population.

The cost of living is not cheap, but it could vary substantially related to the decline in tourism, as a result of the COVID-19 Pandemic.

Security condition.
Cuba is one of the safest countries in Latin America. GVC has been present in Cuba since 1993. We World GVC ongoing and presentation projects are mainly aimed at:
-Rights: inclusion of people with disabilities at work, improving services to the elderly,

-Support for the processes of decentralization and self-management of town halls and provinces with a view to local development,

-Culture and Development: support for cultural interventions to enhance material and intangible heritage and spread respect for the environment,

-Protecting vulnerable groups.

Our work in Cuba in recent years has focused on:

-Rights of vulnerable people, such as the elderly and disabled people, with initiatives that promote inclusion, in close coordination with the Cuban institutions.

-Food Safety: this is a priority line of our NGO on which we have gained considerable experience, particularly in the production of grain seeds (corn, beans, sorghum, sunflower etc.). We consider this line of work in Cuba to be fundamental in support of the country's efforts to reduce the heavy dependence on imports.

-Gender equality is present in all proposed initiatives, as one of the objectives of our work.

The EU Aid Volunteer will be supported by WEWORLD-GVC Cuba, responsible for coordination and implementation of activities at national level. The EU Aid Volunteer will also work in coordination with local implementing partners in monitoring actions.

Tasks
Technical tasks

• Support the management and implementation of the project activities ensuring an accurate and timely reporting according to WE WORLD-GVC, donor and other applicable timeframes and formats;
• Guarantee quality of reports and other project documents;
• Monitoring and evaluation of project achievements through the collection of various type of documents (list of beneficiaries, procurement procedures, photographic documentation and project visibility);
• Monitoring budget expenditures for the assigned project to ensure the application of WE WORLD-GVC standards and transparent use of funds, as well as produce forecasts and planning for future expenditures and activities;
• collaborating with the administrator in the financial management, including accountability and good governance;
• Supporting the development of new proposals, including by highlighting best practices and successful stories coming from the managed project;
• Coordinating, participating and supporting all the other activities required for the proper development of the mission;
• Collecting source of verifications and make sure all projects documents are available in WE WORLD-GVC office (attendance sheets, MoU, Minutes of meetings, contracts and agreements, etc.).
• Guarantee quality of reports and other project documents;
• Support the development of Monitoring plans for each project, in consultation with the Program Manager and project teams;
• Support project evaluation and learning events to ensure good practices, lessons learned, and recommendations are identified, documented, and used to improve program quality.

Coordination tasks

• Participating to the team coordination meetings;
• Follow up on organization of meetings and missions from Europe.

Communication and Awareness on EU Aid Volunteers Initiative

• Promote local volunteerism in disaster risk reduction, prevention and response;
• Train local volunteers on organization and implementation of volunteer-based activities, when applicable;
• Promote partnerships and collaboration between local and European organizations;
• Draft and publish articles describing volunteer's experience in the field;
• Gather audiovisual materials to be used in a public awareness activity in the volunteer's local community in Europe;
• In coordination with the NGOs partner of the project, organize and execute a public awareness activity once back in Europe.

Other

• The EU Aid Volunteer shall perform other duties, as required.

Not foreseen.

Required competences

Studies 

  • Preferred studies in International Relations / Social Studies / Political Science / Economics; 
  • Desirable Humanitarian / Development Project Cycle Management knowledge 
  • Desirable: basic knowledge of budgeting and accountancy; 

Languages 

  • Fluent in Spanish and English written and spoken; 

Skills 

  • Strong organizational and project coordination skills; 
  • Excellent knowledge of Excel, and good general knowledge of the full Office suite; 
  • Excellent interpersonal skills, coordination and stress management; 
  • Adaptability; 
  • Team working; 
  • Strong initiative and autonomy; 
  • Intercultural awareness and respectful attitude towards other customs and traditions; 
  • Good interpersonal, team working skills and ability to work independently; 
  • Knowledge of Project Cycle Management and Strong analytical skills (data and financial); 
  • Skills and experience in report and proposal writing; 

 

Experiences 

  • Previous experience in developing countries; 
  • Minimum 2 years of working experience in relevant fields; 
  • Prior volunteer experience is an asset. 
Selection criteria
Applications are made directly within the sending organisation, please check out the how to apply section.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

Availability for the following activities:
• Training in presence in October 2020;
• Pre-deployment induction in WE WORLD-GVC HQ, in Bologna in November 2020;
• Deployment starting from the date specified in the vacancy.

WE WORLD-GVC applies a policy of equal opportunities and accepts applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Condition of service

The EU Aid Volunteer will attend a 30-hours online training and a 9-12-days in presence training before her/his deployment. The in presence training will have a standard part for all the candidates and some optional modules, decided according to the competences of the EU Aid Volunteer and the needs of the hosting organization.
The EU Aid Volunteer will have a Learning and Development Plan for the on-going assessment of her/his competences during the deployment.

Hosting Organization:
· The Hosting Organization for the present deployment is GVC Cuba;
Length of Deployment:
· 3 months;
Deployment duty station:
· Habana, Cuba.
Conditions of service during deployment:
· A monthly Subsistence Lump Sum (348,10 Euro per month) intends to cover basic needs and local transport.
· In addition, for each month of deployment 100 euro of post deployment resettlement allowance are foreseen.
· Accommodation, Visa fees, insurance and airfares will be covered directly by sending and/or hosting organization.
·The working calendar will be corresponding to the agenda and system established in the field.
· For each month of voluntary activity two days of rest are foreseen, in addition to public holidays. It is highly recommended not to use the rest days during the first and the last month of deployment.
Conditions related to in-presence training:
· If a candidate volunteer is working outside of the EU, travel costs will be fully covered if EU citizens legally reside in a non-EU country for long-term or forever (i.e. who live in that country);
· EU citizens who are on a temporary assignment in a third country that lasts more than 18 months;
On the contrary, only travel costs from an EU country to the training venue shall be covered if:
· EU citizens on a temporary assignment in a third country that lasts less than 18 months;
· EU citizens selected by the same organization or affiliate with which they have an on-going assignment in the third country if this assignment is longer than 18 months;
Please note that more than one candidate per position will attend the training, to create an additional pool to cover drop-outs and unforeseen needs.

Selection process

• To apply, the candidate shall fill out the Application Form online, attach the CV, a Motivation Letter and the Self-Assessment Questionnaire.
• Shortlisting and interviews of the candidates: from 14/08/2020 to 31/08/2020.
• In case of changes of the dates, the candidates will be notified.

• All the interviews will be done online. The interviews have the aim to explore both the competences and the motivations of the candidates;
• The candidates selected for the training will be notified at least one month before the training. The date of the notification may vary according to the number of application received;
• The selected candidate/s will attend an online and in-presence training, which are part of the selection process;
• Please note that more than one candidate per position will attend the training;
• The final decision about the candidate to be deployed will be taken by sending and hosting organization after the training.

Timetable
Date of training
The training will take place in October 2020. The sessions will be in English. If applying for a Spanish-speaking country or a French-speaking country, training sessions might be in Spanish or French.
Apprenticeship Placement
Not foreseen
Pre-deployment preparation and induction
The pre-deployment induction is a compulsory activity for all the EU Aid Volunteers. It is foreseen at WE WORLD-GVC HQ in Bologna before the departure. A specific in-country induction is foreseen in the country of deployment at her/his arrival.
Deployment
01/11/2020 - 31/01/2021
Post-deployment activities
After the end of the deployment, the EU Aid Volunteer will have a final debriefing and will take part in the final activities of the project, as will be explained during the pre-deployment induction.
Self assessment questionnaire
File euav_saq_master_es_cuba.xlsx
Sectors