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EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

Junior EU Aid Volunteer in Project Management and Administration in Palestine [WWGVC14_OPT_PMA_JR]

Junior
— 1 positions
Deployment dates: 
-

Assignment

The EU Regulation of the European Parliament and the Council establishing the European Voluntary Humanitarian Aid Corps – EU Aid Volunteers and related legislation create a framework for joint contributions from European volunteers to support and complement humanitarian aid in third countries. Therefore, the EU Aid Volunteers Initiative provides opportunities to European citizens and long-term residents, from a wide range of backgrounds and with a diversity of skills and professional experience, to get involved in humanitarian aid projects, support the provision of needs-based humanitarian aid in third countries and engage in volunteering opportunities, through deployment and online-volunteering.

The initiative focuses on strengthening the European Union's capacity to deliver needs-based humanitarian aid by providing professional support through the deployment of trained volunteers to people in need. Furthermore, it aims to strengthen the capacity and resilience of vulnerable communities in third countries, through the implementation of joint projects between experienced humanitarian operators and local organizations in third countries.

The EU Aid Volunteers Initiative offers:

  • Opportunities for European citizens to become EU Aid Volunteers in humanitarian projects worldwide, showing solidarity with those who most need it;
  • Professional support by trained and well-prepared volunteers to communities affected by disaster;
  • Capacity building for local staff and volunteers of organizations in countries hit by disasters;
  • Technical assistance for organizations based in Europe to strengthen their capacity to participate in the EU Aid Volunteers initiative.

More info available here:

http://ec.europa.eu/echo/what/humanitarian-aid/eu-aid-volunteers_en

http://eacea.ec.europa.eu/eu-aid-volunteers_en

WEWORLD-GVC (Italy), Alianza por la Solidaridad (Spain), Acción contra el Hambre (Spain), Action Aid Hellas (Greece) and FOCSIV (Italy) are international non-governmental organizations that have joined their expertise in management of humanitarian action worldwide and now implement the “EU Aid Volunteers acting for LRRD” project.

The objective is to add value to the Commission’s European Civil Protection and Humanitarian Aid Operations Department and other Humanitarian Operations (ECHO) with the support of 47 trained EU Aid Volunteers working within 19 hosting organizations in 19 Countries.

3 senior (more than 5 years of professional experience) and 44 junior (less than 5 years of professional experience) EU Aid Volunteers will be deployed in 19 countries (Bangladesh, Bolivia, Burkina Faso, Burundi, Cambodia, Colombia, Georgia, Guatemala, Haiti, Lebanon, Mauritania, Mozambique, Nepal, Nicaragua, Niger, Palestine, Senegal, Thailand, Tunisia).

The project aims also at building the capacities of local organizations in hosting volunteers, preventing emergencies and being prepared in case of disaster.

Moreover, Europeans and Nationals will work together to strengthen the resilience capacity of vulnerable communities in least developed and fragile countries.

More info about this project available here:

https://webgate.ec.europa.eu/echo/eu-aid-volunteers_en/eu-aid-volunteers-acting-lrrd_en

In the framework of this project WEWORLD-GVC deploys 7 EU Aid Volunteer to Palestine.

To know more EUAV opportunities in this and other Countries with WE WORLD-GVC please consult this page: https://webgate.ec.europa.eu/echo/eu-aid-volunteers_en/gvc-gruppo-di-volontariato-civile_en

WEWORLD-GVC have different offices across the WB, East Jerusalem and Gaza strip, accordingly those offices located in different areas and for this the security level system is different in each area as follow: each office area has specific and different SOPs and procedures and the security level subject of change up on regular security assessment.
In particular, Gaza still requires specific precautions before and during mission and therefore EU Aid Volunteers are not at the moment allowed to enter Gaza.

The country doesn’t have any specific health risks and no endemic and epidemic threats are present. EU Aid Volunteers do not need any vaccination or prophylaxis. All EU Aid Volunteers are covered by an international health insurance which gives access to health facilities both in Palestine than in Israel.

The Security Level System (SLS) is based on Threat and not Risk. The Security Level System describes the general threat-based security environment. The Structured Threat Assessment evaluates five categories of threat: Armed Conflict, Terrorism, Crime, Civil Unrest and Hazards. Each category is evaluated using a point system, and a combination of these separate evaluations automatically determines the Security Level.
• Armed Conflict: Organized violence by groups fighting each other.
• Terrorism: Violence by individuals or groups against civilians or other non-combatant targets.
• Crime: Illegal activities undertaken for economic or personal gain. May or may not involve violence.
Civil Unrest: Organized demonstrations or unauthorized disturbances to public order (e.g., rioting, looting). May or may not be violent.
• Hazards: Natural events or human-caused incidents which can lead to destruction, injury or death.

WEWORLD-GVC have adopted security system based on security levels for different areas in Israel/West Bank, Jerusalem and Gaza, as there are various movement restrictions, borders and checkpoints. WEWORLD-GVC have a Security and evacuation plan for the country wide and specific Standard Operating Procedures for safety and security, as well as movement in the field. During the period of political tension, WEWORLD-GVC mitigate through adapting to the situation and impose some movement restriction on staff in some cities in specific time frame, and implement no go zones and curfew hours during the tense situation.

WEWORLD-GVC Country Director and WEWORLD-GVC Security Officer guarantee that EU Aid Volunteers are working under appropriate and optimal psychological and physical conditions.
WEWORLD-GVC Palestine follows high standard security policy and risk assessment procedures which cover the staff and all the EU Aid Volunteers involved in the activities implemented in the country. These measures, based on WEWORLD-GVC's policies, are adapted to the needs of the local Palestinian context and constantly updated and they include travel and health risks. WEWORLD-GVC Palestine security system includes: mission clearance system for all staff (EU Aid Volunteers included), both for field visits and regular daily movement, together with the constant daily monitoring on security situation. These measures include security management and evacuation plan for all the actions, including the EU Aid Volunteers, as well as security training aimed at the local and international staff and EU Aid Volunteers.

As far as it concerns the EU Aid Volunteers in detail, a context-specific briefing on security and safety procedures is provided within 24 hours from their arrival in Palestine and/or at WEWORLD-GVC office. This briefing includes the results from the risk assessment, the evacuation and security plan, procedures for evacuation and repatriation, crisis management, contacts with Security officer, and all the details of Embassies, police, fire stations and hospitals. The security measures include as well health and safety measures to be adopted by the staff and the EU Aid Volunteers. The EU Aid Volunteers are also informed about local customs and the appropriate behaviour in relation to risk and security management, as indicated in WEWORLD-GVC Palestinian's policies.

WEWORLD-GVC Palestine has a part-time Security Officer who works in Ramallah and is available 24h/24h, whom is responsible for: the security of WEWORLD-GVC staff (local and international, including EU Aid Volunteers); the implementation of all security measures; the update of the security management system and its SOPs. Further, the Security Officer, under the lead of the Head of Mission, is constantly in contact with UNDSS (UN Department of Safety and Security), as well as Palestine coordination body such as INSO (The International NGO Safety Organization), AIDA (Association of International Development Agencies) and other security stakeholders. Through a security tree system, WEWORLD-GVC Security Officer constantly informs all staff members and EU Aid Volunteers though sms and whatsapp messages of all security incidents and mitigation measure to be taken (24h/24h).

WEWORLD-GVC values

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and independency.

We affirmatively engage the most vulnerable communities.

More information is available here:
www.gvc-italia.org

Tasks
Technical tasks

• Managing and implementing the project activities ensuring an accurate and timely reporting according to GVC, donor and other applicable timeframes and formats;
• Guarantee quality of reports and other project documents;
• Monitoring and evaluation of project achievements through the collection of various type of documents (list of beneficiaries, procurement procedures, photographic documentation and project visibility);
• Monitor budget expenditures for the assigned project to ensure the application of WEWORLD-GVC standards and transparent use of funds, as well as produce forecasts and planning for future expenditures and activities;
• collaborating with the administrator in the financial management, including accountability and good governance;
• Organizing and implementing the monthly work plan, in tight cooperation with Area Managers and field staff;
• Support the development of new proposals, including by highlighting best practices and successful stories coming from the managed project;
• Coordinating, participating and supporting all the other activities required for the proper development of the mission;
• Collecting source of verifications and make sure all projects documents are available in WEWORLD-GVC office (attendance sheets, MoU, Minutes of meetings, contracts and agreements, etc.).

Coordination tasks

• Participating to the team coordination meetings;
• Support the organization of donors’ and partners field visits;
• Follow up on organization of meetings and missions from Europe.

Communication and Awareness on EU Aid Volunteers Initiative

The EU Aid Volunteer shall:
• Promote local volunteerism in disaster risk reduction, prevention and response;
• Train local volunteers on organization and implementation of volunteer-based activities, when applicable;
• Promote partnerships and collaboration between local and European organizations;
• Draft and publish articles describing volunteer's experience in the field;
• Gather audiovisual materials to be used in a public awareness activity in the volunteer's local community in Europe;
• In coordination with the NGOs partner of the project, organize and execute a public awareness activity once back in Europe.

Other

The EU Aid Volunteer shall perform other duties, as required.

No apprenticeship is foreseen for this position.

Required competences

Studies

  • Preferred studies in International Cooperation/ Social Studies / Economics;
  • Desirable Humanitarian / Development Project Cycle Management knowledge;
  • Desirable: basic knowledge of budgeting and accountancy;

Languages

  • Fluent in English written and spoken;
  • Knowledge of Arabic is an asset;

Skills

  • Strong organizational and project coordination skills;
  • Excellent knowledge of Excel, and good general knowledge of the full Office suite;
  • Excellent interpersonal skills, coordination and stress management;
  • Adaptability;
  • Team working;
  • Strong initiative and autonomy;
  • Intercultural awareness and respectful attitude towards other customs and traditions;
  • Good interpersonal, team working skills and ability to work independently;
  • Knowledge of Project Cycle Management and Strong analytical skills (data and financial);
  • Skills and experience in report and proposal writing;

 

Experiences

  • Previous experience in developing countries;
  • Minimum 1 years of working experience in relevant fields;
  • Prior volunteer experience is an asset.
Selection criteria
Applications are made directly within the sending organisation, please check out the how to apply section.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

Availability for the following activities:
• Training in presence in from the 25th of September to the 9th of October 2019 in English;
• Pre-deployment induction in WEWORLD-GVC HQ, in Bologna, at the end of November 2019;
• Deployment starting from December 2019.

Candidates must satisfy the requirements set out in Regulation (EU) No 375/2014 of the European Parliament and of the Council of 3 April 2014 establishing the European Voluntary Humanitarian Aid Corps ("EU Aid Volunteers initiative"), which include having a minimum age of 18 years old and being a citizen of EU or a third country national who is a long-term resident in an EU Member State.

WE WORLD-GVC applies a policy of equal opportunities and accepts applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Condition of service

The EU Aid Volunteer will attend a 30-hours online training and a 9-12-days in presence training before her/his deployment.
The in presence training will have a standard part for all the candidates and some optional modules, decided according to the competences of the EU Aid Volunteer and the needs of the hosting organization.
The EU Aid Volunteer will have a Learning and Development Plan for the on-going assessment of her/his competences during the deployment.

Hosting Organization:
• The Hosting Organization for the present deployment is WEWORLD-GVC Tunisia;

Length of Deployment:
• 6 months ;

Deployment duty station:
• Jerusalem, Palestine;

Conditions of service during deployment:
• A monthly Subsistence Lump Sum (489,38 € per month) intends to cover basic needs and local transport.
• In addition, for each month of deployment 100 euro of post deployment resettlement allowance are foreseen.
• Accommodation, Visa fees, insurance and airfares will be covered directly by sending and/or hosting organization.
• The working calendar will be corresponding to the agenda and system established in the field.
• For each month of voluntary activity two days of rest are foreseen, in addition to public holidays. It is highly recommended not to use the rest days during the first and the last month of deployment.

Conditions related to in-presence training:
• If a candidate volunteer is working outside of the EU, travel costs will be fully covered if EU citizens legally reside in a non-EU country for long-term or forever (i.e. who live in that country);
• EU citizens who are on a temporary assignment in a third country that lasts more than 18 months;
On the contrary, only travel costs from an EU country to the training venue shall be covered if:
• EU citizens on a temporary assignment in a third country that lasts less than 18 months;
• EU citizens selected by the same organization or affiliate with which they have an on-going assignment in the third country if this assignment is longer than 18 months;

Please note that more than one candidate per position will attend the training, to create an additional pool to cover drop-outs and unforeseen needs.

Selection process

To apply, the candidate shall fulfill the Application Form online, attach the CV, a Motivation Letter and the Self-Assessment Questionnaire.

• Submission of applications: from 28/06/2019 to 28/07/2019;
• Shortlisting and interviews of the candidates: from 29/07/2019 to 20/08/2019.

In case of changes of the dates, the candidates will be notified.

• All the interviews will be done online. The interviews have the aim to explore both the competences and the motivations of the candidates;
• The selected candidate/s for each vacancy will be notified by 23/08/2019. The date of the notification may vary according to the number of application received;
• The selected candidate/s will attend an online and in-presence training, which are part of the selection process;
• Please note that more than one candidate per position will attend the training;
• The final decision about the candidate to be deployed will be taken just by sending and hosting organization after the training

Timetable
Date of training
Training will take place from the 25th of September to the 9th of October 2019 in Belgium. Training sessions will be in English.
Apprenticeship Placement
No apprenticeship is foreseen for this position.
Pre-deployment preparation and induction
The pre-deployment induction is a compulsory activity for all the EU Aid Volunteers. It is foreseen at WE WORLD-GVC HQ in Bologna before the departure. Two days of specific in-country induction are foreseen in Jerusalem at her/his arrival.
Deployment
01/12/2019 - 31/05/2020
Post-deployment activities
After the end of the deployment, the EU Aid Volunteer will have a final debriefing and will take part to the final activities of the project, that will be communicated during the pre-deployment induction.
Self assessment questionnaire
File SAQ
Sectors

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