EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

Junior EU Aid Volunteer, Monitoring & Evaluation in Uganda

Junior
— 1 positions
Deployment dates: 
-

Assignment

About the position

Danish Refugee Council is currently implementing its refugee responses and interventions through comprehensive multi-sectoral approaches, which aims at building household resilience and assets based among displacement-affected communities in Uganda.

The MEAL EU Aid Volunteer will support countrywide MEAL initiatives to enhance quality of programming and documenting accountability measures supported by the Monitoring and Evaluation unit in Uganda. On deployment to Uganda, the Programme Quality Assurance Manager will together with the successful volunteer candidate set appropriate performance and development targets upon which evaluation of performance and development decision will be reached. 

About DRC Uganda

Uganda has a long history of hosting as well as welcoming refugees and asylum seekers. Currently, Uganda hosts approximately 1.1 million refugees – making it Africa’s and the third largest refugee hosting country in the world after Turkey and Pakistan. Wars, violence and persecution in the Horn of Africa and Great Lakes Region are the main drivers of forced displacement into Uganda, led by South Sudan’s conflict, insecurity and ethnic violence in the Democratic Republic of the Congo (DRC) and political instability with rattled human rights violations in Burundi.

The Danish Refugee Council (DRC) has therefore been working with refugees and internally displaced persons in Uganda since 1997. The aim of the operation in Uganda is to recreate safe environments, conducive to pursuing quality of life for displaced and conflict-affected populations in Uganda.

The Uganda security situation is calm with noticeable improvements over the years with residue risk of crime, civil unrest and road safety. In terms of safety, DRC operations in Uganda are rated as LOW risk when viewed against DRC’s operations globally. On the DRC safety level system (SLS), DRC Uganda programmes are classified as SLS 2 (on a six-level system, with one being the lowest). Hence Uganda program is among the safest countries where DRC operates. DRC programmes are conducted alongside thorough assessments of safety risk that management pro-actively mitigates to acceptable levels.

Tasks
Programmatic support:

o Support MEAL team with setting up MEAL systems for program activities;
o Support the application of established Quality Benchmarks in project activities;
o Participate in implementation planning alongside the project team as well as project/program reviews and reflection sessions;
o Participate in Accountability activities and supporting the functioning of the accountability mechanism including documentation of beneficiary feedback mechanism;
o Assist the MEAL team with simple ad-hoc map production and visualisation.

Support monitoring and evaluation effort of projects:

o Logistical and administrative support for monitoring/data collection visits;
o Participating in data collection in the field, data entry and data analysis as required;
o Support the collection of material (including GPS points and photos) for documenting case studies and success stories as well as voices of beneficiaries;
o Participate in production of reports by using data collected through monitoring activities.

Support in data management systems:

o Assist with setting up of data management systems; including supporting roll-out of databases as well as designing and developing data collection tools and setting data analysis plans.

Support documentation of learning and knowledge management initiative:

o Support documentation of learning through production of learning products such as success stories, lessons learned and learning briefs;
o Assist with facilitating reflection opportunities, including meetings and workshops towards developing a strong learning culture;
o Organize brown bag seminars with staff to digest lessons from analysis and to deepen reflection on achievements and failures that serve to improve program /project design including tracking application of lessons Learned;
o Contribute to drafting learning papers that capture lessons from DRC work and maintain Lessons learned database.

Any other activity as reasonably requested by the supervisor:

o Undertake other duties that may be required by the Head of programs, Program Quality Assurance Manager, MEAL Specialist;
o Participate to field mission and act as rapoutré, whenever necessary.

The position duties are flexible to a degree to allow the candidate to develop skills they personally identify. This can be arranged in discussions with the line manager.

Project development:

o 10% of the EUAV time will be allocated for communication tasks, to demonstrate the value added and impact of the EU Aid Volunteers initiative and its different actions, and the professional contribution of EU Aid Volunteers. This will be implemented through specific channels discussed with the communications officer.
o Get in touch with the ECHO's RIOs (Regional Information Officers) to, previously approved by the line manager, share information about HOPE and the experience to be an EU Aid Volunteer.
o Develop one story from the field (an anecdotal story about their experience/work/ impact) produced during the assignment that may be uploaded into the network for use by sending/hosting organisation and the European Union for communication purposes.
o Conference/workshop participation: Where appropriate, contribute to sharing experiences of life as an EU Aid Volunteer at conference/workshops organised by sending or hosting organisations and the European Commission.

Before deployment to DRC Uganda, the selected EU Aid Volunteer will complete a 2 months apprenticeship in DRC Headquarters in Copenhagen, Denmark from May to June 2019. The apprenticeship will provide a solid grounding in DRC’s organizational mandate, values and ways of working; relevant technical and sectoral areas of work; the in-country development and humanitarian context; roles, responsibilities and expectations for Volunteers, mentors and line managers; communications, human resources and security policies and procedures.

Required competences
  • Strong organisational skills / Rigor / Ability to classify and to manage priorities;
  • Capacity to take initiatives and propose innovative solutions;
  • Ability to work in a multicultural environment and be respectful; 
  • Some level of knowledge in refugee response would be appreciated.
Selection criteria
Applications are made directly within the sending organisation, please check out the how to apply section.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

To learn more about the exact definition of long-term residency, please read here: https://ec.europa.eu/home-affairs/what-we-do/policies/legal-migration/lo...

Additionally, all DRC roles require the post-holder to master DRC’ core competencies:
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Acting in line with DRC's vision and values.

Which in the position can be illustrated as;
• Being proactive;
• Being target oriented;
• Having methods for problem solving;
• Being a good communicator, both written and spoken;
• Having competent teamwork abilities;
• Having documentation and organizational skills;
• Having analytical thinking abilities;
• Being able to plan technical solutions;
• Being self-motivated;
• Having a competent judgment to inform problems to superiors on time;
• Being deadline oriented.

DRC Staff and volunteers bear great responsibility and are expected to live up to high ethical and professional standards – both in relation to the people we help and in relation to each other. Hence the DRC Code of Conduct applies to EU Aid Volunteers in the same way as for DRC staff.
DRC does not discriminate based on race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in either the selection proves and interview as well as in any of its activities or operations.

o Recently completed Masters Degree/Post Graduate Degree within Social Sciences, M&E, Statistics, IT, Geography or Geoinformatics;
o Excellent data analysis skills, especially for quantitative/qualitative data, including knowledge of statistical programs;
o Excellent level of English (spoken - written - reading);
o Excellent communication and writing skills;
o Knowledge of how to use research, GIS, photography and digital work to influence a program quality agenda.

Condition of service

By joining DRC Uganda, the successful volunteer candidate will strengthen his/her knowledge and skills, both professionally and personally. The volunteer will be introduced to situations relating to the protection of refugees, MEAL for Humanitarian Actions, as well as program accountability actions for refugees in Uganda, and hereby be able to gain or deepen his/her knowledge of the work of a leading international organization. The volunteer will receive solid technical support from the team at DRC Uganda, and constantly receive feedback from them in order to carry out his/her tasks to the best of their abilities. This will as well continuously develop him-/herself. This environment will as well enable the volunteer to develop teamwork and interpersonal communication skills that are indispensable in any professional environment.

Working conditions:
DRC Uganda office is located in Kampala, Muyenga, Kalungi road, and the regular staff is 441.

The daily working schedule is from 8.00 am to 5.00 pm with 30 Minutes lunchbreak from Monday to Friday. For each month of voluntary activity two days of rest are foreseen, in addition to public holidays. On Friday, we work half day i.e 8.00 am to 2.00 pm.

Accommodation:
The host organization will provide accommodation during the deployment period; The Guest house will be furnished and will have an individual bedroom, with access to kitchen, bathroom and living room.

Conditions of service during deployment
o Accommodation, visa fees, insurance and airfares will be covered.
o A monthly Subsistence Lump Sum (310,62 Euros per month) intends to cover basic needs and local transport.
o In addition, upon return to Europe, an amount of 100 Euros/month of deployment is foreseen as a post-deployment resettlement allowance.

Selection process

All applicants must send the following:
• Cover letter.
• Updated Europass CV.
• Relevant diploma/certificate.
• Proven EU citizenship or long-term residency in an EU Member State (i.e. copy of passport/long-term residence permit).

All documents should be uploaded in the online application system under the section for cover letter and the section for CV/other documents.

Shortlisting and invitation for interviews will be carried out within 2-3 days days after closing date for application.

Interviews:
Only shortlisted candidates will be notified and invited for an interview. All interviews will be done online. In case of changes to the dates, the candidates will be notified.

EU trainings:
Based on the interviews one or more candidates will be chosen per position. Please note that additional candidates may be selected for a single position.

To select the final candidate for each position, pre-selected candidates from the interview will attend both an online and in-person EU training as part of the selection process. The selection of additional candidates is to ensure a substitute volunteer per position. The substitute volunteer may be chosen to replace the candidate in case they resign or are no longer available for another reason.

The final selection takes place shortly after the in-person training. The remaining candidate(s) may be offered the chance to be registered in a reserve pool to cover drop-outs or unforeseen needs of support, and thus still have a chance of being deployed to another position.

Induction training:
All final selected candidates will attend a pre-deployment introduction training (2,5 days) at Danish Refugee Council’s headquarter in Copenhagen.

Training costs:
Please note that all costs incurred in relation to the EU in-present training and the induction training will be fully covered (i.e. EU travel, full-board accommodation, and the course itself).

If a candidate is working outside of the EU at the time of their training course, the travel costs for the following groups of volunteers will be fully covered:
• EU citizens who legally reside in a non-EU country for long-term or forever (i.e. who live in that country).
• EU citizens who are on a temporary assignment in a third country that lasts more than 24 months (i.e. who work in a third country).

For the following groups or persons only the costs from an EU country to the training venue shall be covered:
• EU citizens on a temporary assignment in a third country that lasts less than 18 months (e.g. internships, traineeships, apprenticeships, short-term jobs).
• EU citizens that are selected for the training by the same organization or affiliate with which they have an ongoing assignment in the third country, if this assignment is longer than 18 months.

Timetable
Date of training
April 2019
Apprenticeship Placement
Copenhagen
Pre-deployment preparation and induction
Just before deployment
Deployment
01.08.19 to 15.05.20
Post-deployment activities
N/A
Self assessment questionnaire
File self assessment
Sectors