EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

Junior EU Aid Volunteer in Human Resources & Logistics Assistant in Lebanon [WWGVC15_LEB_HR_JR]

Junior
— 1 positions
Deployment dates: 
-

Assignment

The EU Regulation of the European Parliament and the Council establishing the European Voluntary Humanitarian Aid Corps – EU Aid Volunteers and related legislation create a framework for joint contributions from European volunteers to support and complement humanitarian aid in third countries.

Therefore, the EU Aid Volunteers Initiative provides opportunities to European citizens and long-term residents, from a wide range of backgrounds and with a diversity of skills and professional experience, to get involved in humanitarian aid projects, support the provision of needs-based humanitarian aid in third countries and engage in volunteering opportunities, through deployment and online-volunteering.

The initiative focuses on strengthening the European Union's capacity to deliver needs-based humanitarian aid by providing professional support through the deployment of trained volunteers to people in need. Furthermore, it aims to strengthen the capacity and resilience of vulnerable communities in third countries, through the implementation of joint projects between experienced humanitarian operators and local organizations in third countries.

The EU Aid Volunteers Initiative offers:

  • Opportunities for European citizens to become EU Aid Volunteers in humanitarian projects worldwide, showing solidarity with those who most need it;
  • Professional support by trained and well-prepared volunteers to communities affected by disaster;
  • Capacity building for local staff and volunteers of organizations in countries hit by disasters;
  • Technical assistance for organizations based in Europe to strengthen their capacity to participate in the EU Aid Volunteers initiative.

More info available here:

http://ec.europa.eu/echo/what/humanitarian-aid/eu-aid-volunteers_en

http://eacea.ec.europa.eu/eu-aid-volunteers_en
 

VOL4PRO aims at contributing to the improvement of the EU capacity to provide protection in contexts with specific vulnerabilities, through the deployment of 43 EU Aid Volunteers in 13 countries of 4 different geographic areas (Colombia, Nicaragua, Bolivia, Algeria, Tunisia, Palestine, Jordan, Lebanon, Uganda, Kenya, Tanzania, Burundi and Bangladesh) and the implementation of complementary technical assistance and capacity building activities. 14 on-line volunteers will be involved as well.

It is structured in 4 specific objectives: Increasing the protection capacities of local groups and communities in humanitarian contexts through the deployment of EU AID Volunteers (SO1); capacity building on the reduction of protection vulnerabilities and increasing the protection capacities of implementing organizations working on humanitarian crises (SO2); reinforcing Communication, Advocacy and Accountability towards affected populations (SO3); enhancing the capacities of consortium organisations and partnership building within the EUAV Initiative (SO4).

4 EU organisations (Alianza por la Solidaridad, ActionAid Hellas, GVC and Danish Refugee Council) will work together during 24 months with field offices and other local organisations (CEBEM in Bolivia and ActionAid Bangladesh) adding up to 15 hosting organisations.

The combination of EUAV deployments, TA and CB activities, on-line volunteering, and specific communication-and-advocacy oriented activities, will result in: strengthened work on protection issues in different humanitarian crises of third countries; durable knowledge share among different stakeholders on protection, humanitarian aid and volunteers management; increased accountability towards the beneficiaries; a high number of active EU citizens involved in humanitarian missions and/or aware of EU aid in third counties; a stronger and more specialised partnership able to ensure a good implementation of this and future EUAV projects.

In the framework of this project WEWORLD-GVC deploys 2 EU Aid Volunteer to Lebanon.

To know more EUAV opportunities in this and other Countries with WEWORLD-GVC please consult this page: https://webgate.ec.europa.eu/echo/eu-aid-volunteers_en/gvc-gruppo-di-volontariato-civile_en

Humanitarian Context:
Lebanon, a country of 4.4 million inhabitants, is a sharply divided nation whose fragile peace is routinely threatened by conflicts taking place across the Middle East.
Beyond the tensions that endure between its various religious and political factions, Lebanon also faces a number of humanitarian hurdles like an underdeveloped agricultural south, a growing refugee burden and spillover from the war in neighboring Syria.
In fact, Lebanon is hosting around 1.1 million Syrian refugees (including non–registered), 42 000 Palestinian refugees from Syria, 6 000 Iraqi refugees and nearly 450 000 refugees from Palestine. This makes it the highest per-capita concentration of refugees worldwide, where one person out of four is a refugee. Since the outbreak of the Syrian crisis in 2011, hundreds of thousands of refugees have crossed into Lebanon seeking safety and shelter, more than 75% of which are children and women. This influx has added strain on the country’s economy and infrastructure.

The pressure is felt in all sectors including education, health, housing, water and electricity supply. As time goes by, competition for jobs and resources is also fueling tensions in certain areas between Lebanese host communities and Syrian refugees. Security along the border areas, particularly in Akkar and the northern Bekaa Valley, make humanitarian access and the delivery of assistance very challenging. The fighting in Arsal in August 2014 was a turning point. It led to a much more restrictive policy and crystallized tensions between Lebanese and Syrian refugees.

Lebanon is in an earthquake zone, but there have been no damaging tremors in recent years.

Security conditions:
The security situation in Lebanon is stable at the moment, but unpredictable. Driving standards are poor and the accident rate is quiet high.
In view of the situation in Lebanon in terms of security, all the necessary instructions and security manuals and rules will be given to the EU Aid Volunteer.
The EU Aid Volunteer will be hosted by WEWORLD-GVC Lebanon, responsible of coordination and implementation of activities at national level. The EU Aid Volunteer will also work in direct coordination with local implementing partners aiming to building local community resilience to disasters.
Volunteers must not be deployed to Palestinian refugee camps, within 5km of the border with Syria and Israel, the Hermel Area, including the towns of Arsal, Ras Baalbek, Qaa, Laboué and Nahlé.

WEWORLD-GVC values
We uphold the Humanitarian Principles: humanity, neutrality, impartiality and independency.
We affirmatively engage the most vulnerable communities.
More information is available here:
www.gvc-italia.org

Tasks
Human Resources & Logistics Assistant

Task description
• Assist the Human Resources Department in developing and implementing all human resources and administrative policies and procedures;
• Support the HR Departement in the implementation of relevant national and international staff policies, including provision of training for new staff, managing recruitment, orientations, benefits, probation evaluations, performance reviews, leaves, disciplinary actions and separation from employment;
• Support in all recruitments; developing job descriptions, creating vacancy announcements, coordinating interviews, conducting references checks, and formulating offer letters and employment contracts along with the Administrative Assistant and HR Officers/Assistants;
• Ensuring to have a good archiving system for all GVC HR & Admin files. Scanning the personnel documents as well as all the HR files linked with the recruitment. Archiving the personnel documents and the HR files using the current archiving system (hardcopies and softcopies). Labelling each folder and creating a follow up tool in order to facilitate the searching of each file. Checking each existing file and following with concerned people in order to have the missing information or documents.

Activities, planning and coordination

• Organize and implement the monthly programming work with the coordinator;
• Participate and support all the other activities required for the proper development of the WEWORLD-GVC mission to Lebanon;
• Participate to the team coordination meetings.

Task name Procurement Assistant

Task description • Conduct procurement and logistical arrangements, perform daily procurement actions for the implementation of Programme activities such as procurement of equipment, goods and services, providing all documents in time and in compliance with WEWORLD-GVC procurement procedures and rules;
• Prepare all the necessary documentation for tenders, communication with Evaluation panel members and development of Evaluation reports according to the UNDP established procurement procedures;
• Prepare Transfer and Handover documents in compliance with WEWORLD-GVC procurement procedures;
• Ensure customs clearance of all imported goods (if any) and proper administration of the procurement process until the final acceptance of goods/services;
• Ensure that all necessary procurement related data are recorded;
• Ensure timely preparation of documentation for reporting on procurement activities;
• Assist in developing and implementation of the Procurement Plan, identifying procurement related priorities.
• Keep regular contact with Administrative/Finance Departments in CO and HQ, inform on contract statuses, payments and submit the corresponding information;
• Assist in preparing contracts and keep regular contact with service providers for monitoring of their contracts’ terms at administrative level;
• Ensure regular update of a database of contract documentation, terms of references, list of suppliers of goods and services;
• Assure proper filing of all procurement related documentation.

Communication and Awareness on EU Aid Volunteers Initiative

The EU Aid Volunteer shall:
• Promote local volunteerism in disaster risk reduction, prevention and response;
• Train local volunteers on organization and implementation of volunteer-based activities, when applicable;
• Promote partnerships and collaboration between local and European organizations;
• Draft and publish articles describing volunteer's experience in the field;
• Gather audiovisual materials to be used in a public awareness activity in the volunteer's local community in Europe;
• In coordination with the NGOs partner of the project, organize and execute a public awareness activity once back in Europe.

Other

• The EU Aid Volunteer shall perform other duties, as required.

4 months of apprenticeship are foreseen in the WEWORLD-GVC HQ in Bologna before the deployment.

Required competences

Studies:

  • Preferred studies in Human Resource Management or any related Social Studies.

Languages:

  • Good knowledge of English;
  • Knowledge of Arabic is an asset.

Skills:

  • Empathy and enthusiasm;
  • Good writing skills including writing clear and well-argued assessment as well as excellent reporting skills;
  • Good knowledge of project monitoring and evaluation tools;
  • Good interpersonal skills and stress management;
  • Adaptability;
  • Team working;
  • Intercultural awareness and respectful attitude towards other customs and traditions;
  • Organizational skills.

Experience:                                                                                                          

  • Prior experience in human resources selection and management is preferred;
  • Prior experience in developing countries is preferred;
  • Prior volunteer experience is an asset;

Professional experience in similar activities of at least 2 years.

Selection criteria
Applications are made directly within the sending organisation, please check out the how to apply section.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

Availability for the following activities:
• Training in presence starting from June/July 2019;
• Pre-deployment induction in WEWORLD-GVC HQ, in Bologna, starting from August 2019;
• Apprenticeship in Bologna starting from September 2019;
• Deployment starting from January 2020.

WEWORLD-GVC applies a policy of equal opportunities and accepts applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Condition of service

The EU Aid Volunteer will attend a 30-hours online training and a 9-12-days in presence training before her/his deployment.
The in presence training will have a standard part for all the candidates and some optional modules, decided according to the competences of the EU Aid Volunteer and the needs of the hosting organization.
The EU Aid Volunteer will have a Learning and Development Plan for the on-going assessment of her/his competences during the deployment.

Length of Apprenticeship:
• 4 months.
Apprenticeship duty station:
• Bologna, Italy, WEWORLD-GVC HQ.
Conditions of service during the Apprenticeship:
• A monthly Subsistence Lump Sum (526,27 Euro per month) intends to cover basic needs and local transport;
• A contribution for the accommodation in Bologna is foreseen;
• The working calendar will be corresponding to the agenda and system established in the HQ;
• For each month of voluntary activity two days of rest are foreseen.

Hosting Organization:
• The Hosting Organization for the present deployment is WEWORLD-GVC Lebanon.
Length of Deployment:
• 5 months.
Deployment duty station:
• Zahle, Lebanon, with missions in the field.
Conditions of service during deployment:
• A monthly Subsistence Lump Sum (474, 19 Euro per month) intends to cover basic needs and local transport;
• In addition, for each month of deployment 100 euro of post deployment resettlement allowance are foreseen;
• Accommodation, Visa fees, insurance and airfares will be covered directly by sending and/or hosting organization;
• The working calendar will be corresponding to the agenda and system established in the field;
• For each month of voluntary activity two days of rest are foreseen, in addition to public holidays. It is highly recommended not to use the rest days during the first and the last month of deployment.
Conditions related to in-presence training:
• If a candidate volunteer is working outside of the EU, travel costs will be fully covered if EU citizens legally reside in a non-EU country for long-term or forever (i.e. who live in that country);
• EU citizens who are on a temporary assignment in a third country that lasts more than 18 months.
On the contrary, only travel costs from an EU country to the training venue shall be covered if:
• EU citizens on a temporary assignment in a third country that lasts less than 18 months;
• EU citizens selected by the same organization or affiliate with which they have an on-going assignment in the third country if this assignment is longer than 18 months.
Please note that more than one candidate per position will attend the training, to create an additional pool to cover drop-outs and unforeseen needs.

Selection process

To apply, the candidate shall fulfill the Application Form online, attach the CV, a Motivation Letter and the Self-Assessment Questionnaire.
• Submission of applications: from 10/04/2019 to 10/05/2019;
• Shortlisting and interviews of the candidates: from 10/05/2019 to 29/05/2019.

In case of changes of the dates, the candidates will be notified.

• All the interviews will be done online. The interviews have the aim to explore both the competences and the motivations of the candidates;
• The selected candidate/s for each vacancy will be notified by 30/05/2019. The date of the notification may vary according to the number of application received;
• The selected candidate/s will attend an online and in-presence training, which are part of the selection process;
• PLEASE NOTE THAT MORE THAN ONE CANDIDATE PER POSITION WILL ATTEND THE TRAINING;
• THE FINAL DECISION ABOUT THE CANDIDATE TO BE DEPLOYED WILL BE TAKEN JUST BY SENDING AND HOSTING ORGANIZATION AFTER THE TRAINING.

Timetable
Date of training
Training will take place in June/July 2019. Training sessions will be in English
Apprenticeship Placement
An apprenticeship is foreseen from September 2019 to December 2020 in WEWORLD-GVC HQ in Bologna, Italy.
Pre-deployment preparation and induction
The pre-deployment induction is a compulsory activity for all the EU Aid Volunteers. It is foreseen at WEWORLD-GVC HQ in Bologna before departure, indicatively during August or September 2019. Two days of specific in-country induction are foreseen in Leba
Deployment
01/01/2020 - 31/05/2020
Post-deployment activities
After the end of the deployment, the EU Aid Volunteer will have a final debriefing and will take part to the final activities of the project, that will be communicated during the pre-deployment induction.
Self assessment questionnaire
File libano
Sectors