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EDUCATION, YOUTH, SPORT AND CULTURE

Junior EU Aid Volunteer – Partnership Officer in Ukraine 

Junior
— 1 positions
Deployment dates: 
-
The EU Aid Volunteers is an initiative of the European Union. It brings together volunteers and organisations from different countries, providing practical support to humanitarian aid projects and contributing to strengthening the local capacity and resilience of disaster-affected communities. Participants in the EU Aid Volunteers initiative must be over 18 years of age and be a citizen of an EU Member State or a long-term resident in the EU.

Assignment

MdM has been operating in Ukraine since August 2015 and is currently implementing an emergency response and recovery nexus program in the Eastern part of Ukraine (Luhansk oblast, government and non-government controlled areas – GCAs and NGCAs; Donetsk oblast - GCA). The programme is implemented around following main components: 1) direct delivery of services through multidisciplinary mobile units (including PHC, SRH, MHPSS and support to GBV survivors); 2) strengthening of local health systems (with a specific focus on PHC, SRH, MHPSS and GBV) through capacity building of health and non-health staff, and 3) strengthening of local health system (with a specific focus on PHC, SRH, MHPSS and GBV) through capacity building of health and non-health staff, awareness raising and advocacy. In addition, MdM supports the health system in response to COVID-19 pandemics in Eastern Ukraine. MdM is focused on development of sustainable integrated models of care (PHC, SRH, MH) following evidence-based methodologies and good practices aligned with national guidelines and health reform. In November 2020, MdM launched a 3-year project with the objective to increase resilience of communities and the local health system in Donetsk and Luhansk region (GCA) by improving availability and access to quality healthcare services to meet health needs of the conflict affected population with a special focus on vulnerable groups (people with disabilities, women, elderly people). The project will link MdM humanitarian assistance with transitional aid/development activities resulting in the creation of a sustainable access to health and social services in communities affected by the conflict. A field team is in place, partly based in the capital city of Ukraine (Kyiv), in the government controlled areas of the Luhansk oblast (Severodonetsk), and Donetsk oblast (Bakhmut). Under the supervision of the Country coordinator, the Partnership officer will be responsible for working to develop a framework and systems to strengthen partnerships of the MdM mission in Ukraine with government, civil society, research institutions and others. The partnership officer will conduct an analysis of the existent MdM tools and guidelines and elaborate the most appropriate approach based on the best practices; will be in charge of creating a partnership policy, developing recommendations and tools (programmatic and financial), providing a training to MdM teams in Ukraine supporting development of current and future partnerships according to the MdM general partnership policy. Under the supervision of the Country coordinator, the Partnership officer will be responsible for working to develop a framework and systems to strengthen partnerships of the MdM mission in Ukraine with government, civil society, research institutions and others. The partnership officer will conduct an analysis of the existent MdM tools and guidelines and elaborate the most appropriate approach based on the best practices; will be in charge of creation of a partnership policy, developing recommendations and tools (programmatic and financial), providing a training to MdM teams in Ukraine supporting development of current and future partnerships according to the MdM general partnership policy. The Partnership officer reports directly to the Country Coordinator.

MdM in Ukraine is operating through 3 functional bases: the Kyiv base (Kyiv city) which is considered the coordination office; the Severodonetsk field base (Severodonetsk city) in Luhansk oblast and Bakhmut field base (Bakhmut city) in Donetsk oblast. MdM Mission in Ukraine is composed of 80 people including 75 people as local staff and 5 expatriates (12 staff based in Kyiv; 48 based in Severodonetsk and 20 based in Bakhmut). 

Current armed conflict on the East of Ukrainian situation context: 

Millions of people continue to suffer from the ongoing armed conflict in the East of Ukraine. Thus for 2022, DG ECHO identified very high humanitarian needs in Ukraine. The vulnerability of the population affected by the crisis in Ukraine is still very high. Ukraine's INFORM risk index ranks at 4.6/104, and Human Development Index at 0.779/15. Besides, Ukraine is prone to natural hazards, environmental and industrial risks, which might potentially lead to serious and dangerous humanitarian consequences. Entering the eighth year of conflict, the situation in eastern Ukraine remains extremely volatile, and is expected to remain so in 2022. Despite continued commitment of Government of Ukraine to an inclusive policy towards the population in eastern Ukraine, and the decrease of casualties as a result of the Comprehensive Ceasefire Agreement, the progress in the Trilateral Contact Group and Normandy format has remained limited until now. The prospects of finding peaceful political solutions are facing an impasse. Despite improvements, there are still deficiencies in terms of coordination, funding allocation, and comprehensive legislative framework, with an impact on the quality and opportunities for the humanitarian response.

The impact of COVID-19 in the conflict-affected areas seems relatively moderate compared to other parts of Ukraine. For the second year, almost all the entry/exit crossing points (EECPs) remain sealed off for civilians, negatively impacting access to pensions and social payments for hundreds of thousands of civilians residing in the Non-Government Controlled Areas (NGCA). International aid humanitarian cargoes have passed with sporadic difficulties and the movement of humanitarian workers is severely restricted.

Tasks
Partnership Strategy

With support of the coordination team, draft the Partnership Strategy, informed by MdM Spain and MdM Germany Partnership frameworks and the context;

• Participate in meetings related to potential or existing partnerships to support the development and operationalisation of the partnership strategy;

• Stay abreast of current trends in partnerships and share learning with country coordination team and others, as well as linking with the desk officers in the HQs;

• Support the MdM mission in Ukraine in developing systematic approaches to selecting partners, and in identifying and pursuing strategic partnerships.

Partnership Systems and Policies

• Work across departments to develop tools and policies that are supportive of the development of new partnerships;

• Review partnership management practices; identify and follow up on actions to improve management practices;

• Help ensure partners’ involvement in the planning, programme design and proposal/concept paper development;

• Define a standard framework of roles and responsibilities among various departments for partnership communication and engagement;

• Establish and maintain a partnership database that maps out partner capacity, influence, and strategic alignment;

• Provide a training to the MdM teams in Ukraine on the partnership strategy and tools.

Establishing partnerships

• Assess the current partnership portfolio identifying strengths, weaknesses, opportunities and risks related to current partners;

• Identify and explore new partnerships, including the updating of the partnership mapping and establish relationships for collaborating on programming and capacity building;

• Review existing partnering resources and identify additional needs to support capacity assessment, monitoring, compliance/vetting, project cycle management etc., coordinating closely with the field teams;

• Provide support to MdM field teams in conducting the initial risk and capacity assessment of the partners.

Partner programme management

• Develop, and/or coordinate with other departments the management and monitoring systems for partner programming;

• Ensure that the sub-grant agreements, TOR and terms of Partnerships, as well as institutional policies and procedures are complied with by the partner organisations;

• Work with the programme coordinator to ensure that partnership tools and financial standards meet donor requirements;

• Provide support to the partner organisation in the project cycle management, including by ensuring that work plans, budgets, procurement processes are in place and assist partner teams to put these in place;

• Organise partner review meetings on a regular basis with representation from partners and programme staff to discuss progress, roles, responsibilities, expectations, communication between the organisations, any conflict of policies, any areas of concern and future planning;

• Support mutual learning with partners in terms of programme delivery and partnership building.

N/A

Required competences

Academic: Post graduate or Master degree in International relations, Social Sciences, project management and development relevant field · Experience in the development / humanitarian sector/with NGOs, experience in partnership based programming or community based programming · Experience in programme cycle management: design and development, implementation, and monitoring and evaluation · Understanding of remote management/monitoring practices · Experience in organisational capacity development, training, facilitation and capacity building · Experience in coordination with other NGOs/UN • Strong analytical and conceptual skills and the ability to think and plan strategically · An excellent team player with good skills in team work · Understanding of M&E and beneficiary accountability · Politically and culturally sensitive with qualities of patience, tact and diplomacy · Commitment to the values and the mission of Medicos del Mundo · Excellent level of English (spoken - written - reading) · Russian/Ukrainian is an asset · Ability to work independently · Reactivity, anticipation, adaptability, capacity to take initiatives · Creativity and the ability to work with limited resources · Strong problem solving and organisational skills · Ability to prioritise · Listening and diplomacy skills · Team spirit · Capacity to work and live in challenging environments (proximity to armed conflict, unstable situations).

Selection criteria
Applications are made directly within the sending organisation, please check out the how to apply section.

The candidate for EU Aid Volunteers must be a citizen of the EU or a third country national who is a long-term resident in an EU Member State, and must have a minimum age of 18 years.

Not all these competences are mandatory criteria as long as the candidate can show expertise in performing the tasks which the job position involves. His/her motivation will be similarly taken into account.

Academic: Post graduate or Master degree in International relations, Social Sciences, project management and development relevant field

· Experience in the development / humanitarian sector/with NGOs, experience in partnership based programming or community based programming

· Excellent level of English (spoken - written - reading).

Condition of service

The volunteer will have the opportunity to learn about MdM's direct delivery of services through multidisciplinary mobile units (including primary healthcare services (PHC), sexual and reproductive health (SRH), Mental Health and Psychosocial support services (MHPSS) and gender-based violence (GBV) response services); strengthening of local health system (with a specific focus on PHC, SRH, MHPSS and GBV) through capacity building of health and non-health staff, awareness raising and advocacy.

The successful candidate will be based in Kyiv, travelling occasionally to Luhansk and Donetsk regions (GCA).

Living conditions in Ukraine are comfortable. All basic services and recreational facilities are easily accessible. The volunteer will be accommodated in the houses identified by MdM and will receive monthly per diems (487,04EUR/month) that will allow him/her to cover with his/her food expenses.

Working conditions:
- Regularly the working time will be 40 hours per week.
- The volunteer will have access to specific work spaces, in accordance with the tasks assigned to him/her and with agreed, safe and healthy working conditions. In this sense, all the necessary supplies for the provision of assistance and training will be provided. Travel for the performance of activities shall be ensured.
- The work schedule will correspond to the established agenda and system in the field.
Travel:
- A single return flight to and from the country of origin will be provided.
- Pre-departure preparations, including medical checks, vaccinations, visas, etc. will be covered.
- Volunteers will be covered by a health insurance provided by the EU.

Selection process

Shortlisting and interviews are expected to take place via Skype.
Please note that only completed applications that are submitted through http://www.mdm-euaidvolunteers.org/join-euav/ will be considered. Applications should include:
• Completed EUAV application form (in English)
• CV in Europass format (in English)
• Completed EU Aid Volunteer self-assessment questionnaire (in English)
• Motivation Letter (in English)

Shortlisting and interviews are expected to take place on a rolling basis.

The successful candidates will attend a mandatory online and on-site training provided by the EU before her/his deployment.
The on-site training will have a mandatory section for all the candidates as well as some optional modules, to be provided according to the competences of each candidate EU Aid Volunteer and the needs of the hosting organisation.

Please note that all costs incurred in relation to the EU on-site training (EU travel, full-board accommodation, and the course itself) will be fully covered.

This mandatory training will take place in February 2022.

Important notice: additional candidates may be shortlisted for a single position and proposed for the EU Aid Volunteers training. This is to ensure that for each position, substitute volunteers may be chosen to replace a candidate in case he or she resigns or is no longer available. Where more than one candidate has been shortlisted for a single position, final selection will take place following the training.

Timetable
Date of training
February 2022
Apprenticeship Placement
N/A
Pre-deployment preparation and induction
March 2022
Deployment
March - September 2022
Post-deployment activities
September 2022
Sectors