PUBLIC HEALTH Best Practice Portal



FAQs

To better understand the procedures, please find below a set of frequently asked questions regarding the different phases, from submission until eventual selection for co-funding under the EU4Health Programme. More detailed information can be found in the submitter’s guide and best practice criteria.
If the available information does not answer your question, please write to: sante-health-best-practices@ec.europa.eu
The FAQs are divided according to the different phases of the procedure:

  1. Submission
  2. Evaluation
  3. Publication in the Best Practice Portal
  4. Presentation to other EU Member States
  5. Selection for co-funding at EU level via joint actions or other instruments in the EU4Health Programme

Please note that submiting a practice does not imply that your practice will be selected for transfer to other countries with funding under the EU4Health Programme.


a) Submission

Q: Who can submit a practice?

A: Governmental and non-governmental organisations (national, regional or local) in the EU Member States which are eligible to participate in the EU4Health Programme1.

Q: What is the added value of submitting a practice?

A: All submitted practices will be evaluated and those assessed as “best” will be published in the Best Practice Portal. This will be of added value for other countries wishing to learn from your experience. It will help health authorities to improve the quality of life for European citizens and to make health services around Europe more efficient. You can of course also use this recognition in your own promotion. Recognition can be important for the wider dissemination of your intervention. Finally, the assessment will provide you with a qualitative evaluation of your practice.

Q: What is the time investment required for submission?

A: Completing the online questionaire may take some time, depending on the complexity of the practice (you are asked to provide a description) and the preparation of the requested documents. We encourage you to be thorough and comprehensive. The evaluators will only rely on your submission and materials provided therein for their assessemnt of your practice. You can start filling in the questionaire and can keep it as draft until you are ready to submit.

Q: Can I download the questionaire?

A: No, the questionaire is only available online.


b) Evaluation

Q: How long does the process take?

A: Practices will be evaluated once a year (date to be communicated) by experts following the best practice criteria adopted in the Steering Group on Health Promotion, Disease Prevention and Management of Non-Communicable Diseases. The evaluation process may take up to 2-3 months after which submitters are informed about the outcome by email.


c) Publication in the Best Practice Portal

Q: What does it mean if the best practice is published in the Best Practice Portal?

A: By submitting a practice for evaluation, you accept that it will be published with your personal contact details on the Best Practice Portal if it will be recognised as a "best" practice. In principle, best practices will be kept on the portal for up to 5 years. However, a best practice may be removed earlier from the Portal if it is no longer considered as an example to be shared.

Q: What level of involvement is expected from a best practice owner?

A: If your practice is selected as a best practice, you may be invited to participate in one or more meetings (‘marketplace’ events), where you will present and discuss your practice with national experts. Moreover, if your practice is then selected for transfer in the EU Member States, the consortium of the joint action will contact you and will agree with you the type and form of your involvement. The action will receive co-funding under the EU4Health Programme.


d) Presentation to other EU Member States

Q: What does a presentation to other EU Member States entail?

A: The owners of top-ranked best practices may be invited to a so-called marketplace event. It may be an online or physical meeting, either on a single day or over multiple days, with the purpose to inform EU Member States representatives about each of the best practices. Best practice owners are requested to prepare a presentation for this meeting and to answer questions raised during or after the meeting.

Q: What if we are not able to join the marketplace?

A: It will be possible to record a presentation in advance. Any questions will then have to be replied in writing.

Q: What happens after the marketplace?

A: A voting procedure takes place in which EU Member States representatives can express their interest in obtaining EU funding to implement one or more of the best practices presented. This will take place in the Steering Group on Health Promotion, Disease Prevention and Management of Non-Communicable Diseases. The best practices that are ranked highest by the EU Member States representatives in this group could then be invited to join an EU level action.


Section e) below only applies to best practices chosen for transfer to other countries with co-funding under the EU4Health Programme.


e) Selection for co-funding at EU level via joint actions or other instruments in the EU4Health Programme

Q: What does selection for funding mean?

A: The action will receive co-funding under the EU4Health Programme.
According to Article 8(3) of the EU4Health Programme, grants paid by the Union shall not exceed 60% of eligible costs for an action (relating to an objective of the Programme or for the functioning of a non-governmental body).
Actions with a clear Union added value shall be considered to have exceptional utility, inter alia, where:
(a) at least 30 % of the budget of the proposed action is allocated to EU Member States whose gross national income per inhabitant is less than 90 % of the Union average; or
(b) bodies from at least 14 participating EU Member States participate in the action, of which at least four are EU Member States whose gross national income per inhabitant is less than 90 % of the Union average.
In cases of exceptional utility the contribution by the Union may be up to 80% of eligible costs. In order to verify whether your action would fall under one of these two categories, please refer to the link action grants - second wave under EU4Health (europa.eu), to the document named Gross National Income 2019 .

Q: Is there any kind of funding for researchers and/or best practice owners if the best practice is chosen for funding via a joint action?

A: Researchers/owners of the best practice will not be funded as a direct consequence. However, the consortium of the joint action can decide to involve (e.g. by sub-contracting) the owner of the best practice to develop very specific activities designed during the joint action and for the implementation of the joint action.

Q: What activities will be done by the best practice owner?

A: For example: support EU Member States or other involved parties implementing your practice in their countries; participate in meetings and workshops to support involved parties on how to better transfer your practice into their countries’ context; assist in the adaptation of your materials to be used in other EU Member States.

Q: If a best practice from a country participating in the EU4Health programme is chosen - and it is owned by for example a non-governmental organisation (or other organisation) - who should then be nominated as competent authority in the joint action if it is rolled out?

A: A non-governmental organisation (or other organisation) to be nominated as a competent authority needs to fulfil the eligible criteria as a competent authority to be part of the joint action (the same to appoint the organisation as affiliated entity, eligibility criteria must be met).
A nominated competent authority in a country participating in the EU4Health Programme is the authority responsible for health, or a relevant international health organisation or public sector bodies or non-governmental bodies that are mandated by those competent authorities, regardless of whether those bodies act individually or as a network.
If the practice owner does not fall in the above categories, it should be engaged in the joint action in a different role e.g. subcontractor or associated partner, depending on the tasks this entity is expected to carry on and the amount of money to be allocated consequently. Please note that in the case of subcontracting, as a principle, the competent authority may need to follow national procedures for tendering. This principle applies unless there is a monopoly situation which will be invoked, in which case no open procedure will be launched. If this is the case, this explanation should be mentioned in the application for the joint action.



1. For more information on third countries associated to the Programme, see article 6 of Regulation (EU) 2021/522 of the European Parliament and of the Council of 24 March 2021 establishing a Programme for the Union’s action in the field of health (‘EU4Health Programme’) for the period 2021-2027, and repealing Regulation (EU) No 282/2014 (OJ L 107, 26.3.2021, p.1).