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EUropean Refugees - HUman Movement and Advisory Network [EUR-HUMAN] [717319] - Project
Coordination, Dissemination and Management of Project’s Execution by lead UOC

Start month:1 - End month: 12

The coordinator will be responsible for organising the meetings of the steering committee, the kick-off meeting (to be held in Crete, Greece) and an interim meeting in month 6 and the final meeting wi...
The coordinator will be responsible for organising the meetings of the steering committee, the kick-off meeting (to be held in Crete, Greece) and an interim meeting in month 6 and the final meeting with representatives of all EUR-HUMAN project participants. All beneficiaries will be involved in all tasks, of WP1 that will be coordinated by Prof. Christos Lionis. During the kick-off meeting the aims and outline of the project will be discussed with attention for the planned roles and activities of all partners. All participants will reach to an agreement regarding the limitations of the project, internal reports, and evaluation plan of the project, means of communication, dissemination strategies, publications rights, financial matters and administrative tasks.

Task 1.1: Kick-off meeting (M1)
A meeting between the WP Leaders, together with personnel significantly involved in the project will take place within the first month of the official project start date. The overall project strategy and timetable will be framed and arrangements for effective communication will be agreed.

Task 1.2: Steering committee and Advisory board (M1)
A steering committee will be established consisting of the EUR-HUMAN project coordinator, a representative of each beneficiary (preferably the WP leader), and a member of the management team. The steering committee will meet to monitor the progress of the project, and to discuss budgetary issues, milestones and deliverables. Minutes of the meetings will be made. A first task of the steering committee will be to reach consensus about a consortium agreement to be signed by all partners involved in the EUR-HUMAN project. The consortium agreement includes articles about e.g. responsibilities of the partners and the steering committee, (co-) authorship, and rules how to cope with potential conflicts or disagreements. Possible conflicts that cannot be solved otherwise will be decided upon by the steering committee. The Advisory Board will be established and consist of the coordinator and the leader or a scientific representative of each partner organization. This board meeting would be held twice via a teleconference or in person, over the twelve months of the project. The Advisory board will establish an international consulting body for the project and will offer feedback on the direction and progress of work on the project as well as guidance on quality assurance for the main deliverables of the project. The Advisory board will communicate with the Steering Committee after each meeting.

Task 1.3: Meetings of the project (M12)
The coordinator will be responsible for organizing the meetings of the steering committee, the kick-off meeting and the final meeting with representatives of all project participants. During the meetings, agreements will be reached on boundaries of the project, uniformity of definitions, internal communication, potential dissemination strategies, authorship of publications and financial and administrative affairs as already mentioned in Tasks 1.1 & 1.2.

Task 1.4: Dissemination plan (M1)
The dissemination plan has to ensure both a specific and more general use of the results, conclusions and recommendations of the project. The utilization of a project website and project leaflets will be central to the plan. There will also be at least two project newsletters produced during the EUR-HUMAN to demonstrate advances made in the project. The newsletters will be translated into the languages of partners and the emergent key languages in each project site. The key aim is to publish project results to stakeholders, national and international authorities health policy makers in countries mainly affected by the refugees’ crisis and to the public.

Task 1.5: Project website (M1)
A project website will be established and maintained with a public and password protected areas. The EUR-HUMAN website will incorporate both public and private access areas. The public area will include information
Communicating and liaison with stakeholders and refugees by lead RUMC

Start month:1 - End month: 3

Task 2.1: PLA is a research methodology which uses specific techniques that enable all people to be meaningful engaged, despite language or educational differences. Local researchers from all interven...
Task 2.1: PLA is a research methodology which uses specific techniques that enable all people to be meaningful engaged, despite language or educational differences. Local researchers from all intervention sites will be trained in the application and ground rules of PLA methods (O’Reilly-de Brun 2010). (M1)
Work RUMC: planning and conducting the one-day training
Local teams: attend the training (include budget for travel expenses and for the an expert group of Acıbadem University from Turkey).

Task 2.2: At the intervention sites, by purposive sampling, refugees of different age, gender, educational and geographical background will be recruited to participate in the local stakeholder group. Such a group will consist of approximately 10 persons. For this step, local research teams will have to be sensitive of regulations and governance of the refugee camps, and arrange the necessary permissions to enter the camps and recruit refugees. Local health professionals working in the camps can facilitate the recruitment. (M3)
RUMC: developing instruction for recruitment, and guidance for the fieldwork
Local teams: recruiting participants, organising the meetings

Task 2.3: PLA moderated sessions will take place to generate data on views, experiences and expectations of the refugees regarding their health and social needs, access and use of healthcare and social services. The amount of sessions will depend on when theoretical saturation is reached, presumably after 5-6 sessions. All sessions will be audiotaped and transcribed ad verbatim; these transcriptions together with materials produced during the sessions (e,g, stickies, option assessment tables etc.) form the data that will be coded and analysed by the research teams in each setting following the principles of a deductive framework analysis, using the same coding framework in all sites. This coding framework will be constructed and circulated by the WP leader, with input of all local teams. (M3)
RUMC: provide support during the fieldwork + coding framework
Local teams: attending the meetings (include in budget fee for participants) ; coding and analysis of local data resulting in local report

Task 2.4: Based on the local reports, the WP leader will write a comprehensive report on the views, experiences and expectations of the refugees. This report will be translated to a scientific paper and published to inform the community of researchers and policy makers in the field of refugees, and for primary care / public health professionals. On top of this, according to the moral duty when studying vulnerable populations, the results will be made public and accessible for refugees, migrant communities and NGOs supporting refugees. (M3)
RUMC: drafting overall report on views, experiences and expectations of refugees regarding their health and social needs and access and use of services
Review of literature and expert knowledge by lead NIVEL

Start month:1 - End month: 4

Task 3.1: Completion of data collection strategy (M1).
In the first month a detailed plan is worked out to collect data from three sources, because by focusing solely on the literature it is very like...
Task 3.1: Completion of data collection strategy (M1).
In the first month a detailed plan is worked out to collect data from three sources, because by focusing solely on the literature it is very likely that valuable, practical information is going to be missed:
- A systematic search will be performed in several literature database (including Medline, PsychINFO, Embase, Scopus and PILOTS), covering the different language areas of the partners (Croatian, Dutch, English, German, Greek, Italian and Slovakian). Keywords will reflect the core themes, questions and challenges the EUR-HUMAN project seeks to address. Publications will be judged using pre-defined inclusion- and exclusion criteria.
- An online survey “what does (not) work and why?” will be administered broadly via networks of partners, representative organizations, ministries and social platforms ( like Researchgate and LinkedIn) to capture additional information on practices in Europe, to disentangle promising best practices, practice guidelines, and problems to avoid, and to collect additional references to relevant publications and unpublished works. The survey will result in quantitative data and open answers. It is a low-threshold opportunity to get advice from different perspectives.
- Based on the dialogue with partners and the conversations within WP3, 10 to 15 international experts are invited to participate in an interview. The qualitative information forms an addition to the findings from the literature and the survey. It will help in describing the contexts, meaningful structure and process characteristics, and challenges of refugee health care in a European setting.
The plan is developed using insights from the partners, apart from ARQ.

Task 3.2: Produce input for other working packages (M3).
In M2 and M3 the data is collected according to the plan. At the beginning of M3 the collected information is analysed and structured in order to provide practical information and advice for different target groups, useful for the tasks of the different partners. Later that month the information is presented and discussed at a partner meeting and feedback is collected.

Task 3.3: Completion of the final report (M5)
M4 and M5 will be devoted to writing the final report. This report will consist of different parts (the systematic review (scientific manuscript), the survey and the interviews), with an introduction chapter containing the background of the project, the objective and the most important lessons.
Developing tools and evidence-based practice guidelines for health care practitioners by lead RUMC

Start month:3 - End month: 6

Task 4.1: : Based on results of literature review and the report on health needs (WP2) of relevant guidelines, guidance, training and health promotion materials will be gathered; hereby materials from...
Task 4.1: : Based on results of literature review and the report on health needs (WP2) of relevant guidelines, guidance, training and health promotion materials will be gathered; hereby materials from other EU projects will be used, such as the training developed in the MEMPs project and C2Me
Work: RUMC with contribution from all partners

Task 4.2: Organising and chairing of two-day expert meeting with approx. 30 experts in the field of: refugees (IOM, UHNCR etc.), primary care (EFPC, WONCA), contagious diseases (ECDC), chronic diseases and migrant care, mental healthcare for refugees, women’s health etc. (M5)
Work: RUMC
Local teams: to send delegates to the expert meeting

Task 4.3: Drafting a report on the content of optimal primary healthcare for refugees, based on the outcomes of the expert meeting (M5)
Work: RUMC with contribution from all partners

Task 4.4: Produce an provide online a set of guidelines, guidance, training and health promotion materials to support the local sites (M6)
Work: RUMC with contribution from all partners

Task 4.5: Produce a template for local adaptation and implementation of these guidelines, training etc. (M6)
Work: RUMC with contribution from all partners

We do not intend to dedicate time to discuss the type of the health data that the project aims to collect since we will utilize the "personal medical record" that was developed by the Migration Health Division of the International Organization of Migrants (IOM) with the support of the European Commission and the contribution from the European Centre for Diseases Prevention and Control. The “personal medical record” will be a key source of information for assessing refugee health status and health care needs. The "Handbook for Health Professionals" developed by IOM with the support of the European Commission would be utilized in this effort.
Mental health psychosocial support (MHPSS) and first aid for refugees by lead FFZG

Start month:3 - End month: 6

Task 5.1: Select appropriate approaches and methodology regarding rapid assessment of mental health and psychosocial support needs to be used in the implementation settings (M3)

Task 5.2: Develop pro...
Task 5.1: Select appropriate approaches and methodology regarding rapid assessment of mental health and psychosocial support needs to be used in the implementation settings (M3)

Task 5.2: Develop protocol which includes procedures, tools for rapid assessment and provision of psychological first aid and MHPSS interventions to newly arriving refugees (M4)
Task 5.3: Adapt protocol, assessment tools, interventions to respective national and regional situation in collaboration with local stakeholders and provide input into WP6 for implementation (M5)

Task 5.4: Develop model of Integrated Continuity of Psychosocial Refugee Care from Early Hosting and First Care Centres to Psychosocial Advice and Support Points for Refugees (PASR) in communities of refugee destinations (M6)

The WP 5 coordinator will lead all 4 tasks with contribution from all partners, apart from EFPC.
Enhanced capacity building strategy for primary care staff, as well as, preparation and implementation of recommended interventions in selected implementation sites (Greece, Italy, Croatia, Slovenia, Hungary, Austria) by lead MUW

Start month:4 - End month: 11

Description of work for objective n�1:
MUW will coordinate and lead the tasks described under objective n�1 in WP6.

Task 6.1: Identification and assessment of existing capacity of local organisat...
Description of work for objective n�1:
MUW will coordinate and lead the tasks described under objective n�1 in WP6.

Task 6.1: Identification and assessment of existing capacity of local organisations (e.g. Red Cross, Caritas, local authorities, local primary care professionals) and of refugees who have themselves worked in primary care. (M6)

Task 6.2: Development and drafting of a curriculum and training material in English for primary care professionals and refugees who have themselves worked in primary care in two settings (M6):
- Staff in Early Hosting and First Care Centres as well as Transit Centres (insurance status, trauma, wounds, travel disorders, acute infections, chronic diseases, communicable diseases, identify risks faced by women during perinatal period, promote breastfeeding, provide ongoing perinatal care, emergency transport and clean delivery kits, family planning services.)
- Staff working in or health professionals living in the region of centres/homes for refugees and migrants with uncertain residency status who have applied for asylum (access to local health care system, health literacy, acute and chronic diseases, psychosocial health care, post-traumatic distress conditions, integration into society, etc.)
The refugees trained, then, can be an advisory capacity for their fellow refugees (e.g. trainers, consultants, advisors, supporters etc. without taking responsibility for the medical act until the legal situation is solved (which is not part of this project).
Information regarding Task 6.2: The inclusion of refugee primary health care workers into the PHC workforce of the specific countries is of major importance. E.g. among the refugees from Syria, there are many trained health workers. At the moment, those who have already arrived in EU countries face a long transition period before being able to practice their profession in the destination country. The inclusion strategy aims to include refugee primary care professionals as consultants in refugee facilities. The refugee health workers as well as already existing primary care professionals from the specific countries have to be trained in order to serve the health needs of their communities in destination countries as cultural experts and integration facilitators. Those trained health workers will enhance health literacy of their communities in a culturally sensitive way. The newly trained health workers will be an important for the integration of refugee communities in the destination countries. They serve as bridge between the local communities and the refugees in face of the crisis, especially; medical doctors, clinical psychologists, and nurses should be mobilized and integrated in the care for refugees. The training of the health care professionals from refugee communities will be trained with already existing training material, designed by a team of interdisciplinary researchers from the MUW, who are also involved in this project, and other important stakeholders involved in the care for refugees and traumatized persons in Austria (Welcome Zentrum, Verein �sterreichischer Psychotherapeuten, Asylkoordination, �sterreichische Gesellschaft f�r Bioanalytik, World Psychiatric Association). The material is based on the newest state-of the-art from WHO and UNHCR standards. For the purpose of the intervention, the available material will be translated in languages of refugee communities, such as Syrian Arabic. The training material used in Austria is easily adaptable to other destination country settings and implementation sides. The training for refugee health workers is designed as a basic training module about the health care system of the destination country and other specific themes important for the care of refugees: translation and accompaniment (based on UNHCR programme), dealing with stress and trauma (WPA), illness and culture in the MENA region and in Austria, documentation of experiences of violence, introduction to the Istanbul pr
Monitoring and Evaluation by lead EFPC

Start month:1 - End month: 12

Task 7.1: To develop the framework for monitoring and evaluation of the project (M1)

Task 7.2: To collect and assess the results of each working package, while using the framework, at 6, 12 months. (...
Task 7.1: To develop the framework for monitoring and evaluation of the project (M1)

Task 7.2: To collect and assess the results of each working package, while using the framework, at 6, 12 months. (M6; M12)

Task 7.3: To provide for a final evaluation of the results of the project, to be included in the final report to the donor. (M12)

Task 7.4: To provide for lessons learnt and recommendations on health policies to donors and policymakers and to managers/practitioners in primary health care. (M12)
The WP 7 coordinator will lead all 4 tasks with contribution from all partners.