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TOBACCO CESSATIION GUIDELINES FOR HIGH RISK GROUPS [TOB-G] [664292] - Project
Coordination of the project by lead KEELPNO (HCDCP)

Start month:1 - End month: 30

This WP runs throughout the duration of the project and seeks to support the relationship between the partnership and the scientific groups; the co-operation; and co-ordination between the partners, i...
This WP runs throughout the duration of the project and seeks to support the relationship between the partnership and the scientific groups; the co-operation; and co-ordination between the partners, in order to ensure smooth progress of the project activities, efficient handling of problems that may appear and risk management. The overall daily co-ordination and project management is carried out by P3 CMT, while scientific coordination rest with the main partner according to the detailed arrangements made for that purpose. The co-ordination body will be responsible for the on time completion of project’s tasks, control of the project scheduling and flow of information among the project work teams as well as for solving specific issues that simultaneously affect different work-packages. The main activities envisaged for this work-package include facilitation and co-ordination, maintenance of a library of documents, management of funding, coordination of partners’ meetings, coordination of dissemination activities, preparation and submission of interim and final report.
Lead partner and role of applicants
• WP leader (P1 KEELPNO) will develop a project handbook, a mini-guide specifying the project timeline, the tasks between partners, and the methods and frequency of communication between them (partner communication strategy).
• P1 (KEELPNO) will host the kick-off meeting in Greece (Month 2, 10 participants representing all partners) for launching the project, as well as the 5th meeting (Month 30, participants representing all partners) the day after the final project’s conference.
• ENSP (P2) will host the 2nd progress meeting in Brussels (Month 9, participants representing all partners) so as to assess project progress, and take decisions for remedial actions required in case the project is not meeting some of its targets. The 2nd meeting will focus on the finalization and acceptance of the draft tobacco cessation guidelines, as well as the directions for pilot sessions’ implementation. Moreover ENSP (P2) will organize the 4th progress meeting in Belgium (Month 24, participants representing all partners) to assess project’s progress, and take decisions for remedial actions required in case the project is not meeting some of its targets. Moreover, the 4th meeting will focus on 1) the results arising from the assessment and validation of the final-updated smoking cessation guidelines, 2) the specifications of the e-learning platform and the training that will follow and 3) the details regarding the organization of the final conference.
• ANLET (P4) will host the 3rd progress meeting in Romania (Month 15, participants representing all partners) to assess project progress, and take decisions for remedial actions required in case the project is not meeting some of its targets. Moreover, the 3rd meeting will focus on assessing the smoking cessation guidelines.
• All partners will participate in decision making and WP Leader will ensure smooth coordination and communication throughout the duration of the entire project.

Dissemination of the project by lead ENSP

Start month:1 - End month: 30

The partnership will create lists containing medical associations, potentially interested organizations and experts on the field, in each participating country. During the project they will be informe...
The partnership will create lists containing medical associations, potentially interested organizations and experts on the field, in each participating country. During the project they will be informed on a regular basis about the project’s progress and results (e.g. creation of the tobacco cessation guidelines, piloting implementation, health professionals trained etc). Moreover, partners plan to participate to annual health related conferences in national and European level (eg cardiological, gynecological etc.), address informative letters to scientific communities and health professionals of different target groups (gynecologists, cardiologists, diabetologists, endocrinologists, pathologist etc.), organize consultation meetings and presentation of the results in a conference conducted by project’s coordinator and finally scientific papers with the results arising from pilot sessions. The overall project’s dissemination strategy will be determined in the dissemination plan developed at early stages of the project.
Lead partner and role of applicants
• WP leader (P2 ENSP) will be responsible for planning; task monitoring; partner coordination; deliverable finalization; remedial action in case of divergence from planning. Moreover, P2 will design the dissemination methods and strategy in a dissemination plan at the early stages of the project by providing a more detailed and extended analysis of the project’s dissemination. Additionally, P2 will draft e-newsletters in cooperation with P3.
• CMT (P3) will develop the project’s website and project logo; it will organize a dissemination conference in Greece and will draft e-newsletters in cooperation with P2.
• P1 (KEELPNO), P4 (ANLET), P5 (TFRI), will: 1) decide upon the dissemination strategy and success indicators at the kick-off meeting under WP1, 2) provide content and feedback on the dissemination materials produced by the WP Leader (P2 ENSP) and CMT (P3),
• P1 (KEELPNO), P4 (ANLET), P5 (TFRI), P6 (ENSP) will: 1) present the project’s work in at least one external conference, seminar, workshop or meeting, nationally or internationally (minimum 5 external events for all the partnership during the project’s duration), 2) draft content on achievements and results from their dissemination efforts and provide this information to the WP Leader.
• All partners, but especially ENSP (P3), will build an extensive stakeholder contact list for dissemination purposes and at least 20 consultation meetings will be organized overall throughout Europe to present the project and its results.
• The WP Leader (P2 ENSP) and CMT (P3) will draft a report on dissemination achievements on behalf of the partnership.

Evaluation of the project by lead CMT PROOPTIKI CONSULTING MANAGEMENT TRAINING

Start month:1 - End month: 30

The partnership will develop an evaluation and quality assurance plan at the early stages of the project. This plan will specify the procedures and standards for implementation, monitoring and evaluat...
The partnership will develop an evaluation and quality assurance plan at the early stages of the project. This plan will specify the procedures and standards for implementation, monitoring and evaluation of the project. Moreover, the partnership will develop a relevant evaluation tool (evaluation questionnaire). The overall evaluation of the project will be performed in two phases: a) in the middle of the project and b) at the end of the project, leading to an interim and final evaluation report, respectively. An external evaluator will be subcontracted, providing an additional and independent evaluation of project’s results and outcomes. The external evaluator will participate in project meetings and his reports will be included in the evaluation reports.
Specifically, this WP includes the following tasks:
• Partners will discuss evaluation methods during the kick-off meeting under WP1.
• CMT (P3) will design evaluation methods (questionnaires, interview tools, and other methods to be specified) and will develop an evaluation plan with projected activities, timeline, expected results and framework of performance indicators.
• Partners will evaluate the progress at the interim phase of the project (interim progress meeting, formative evaluation of input processes and outputs until that moment); CMT (P3) will develop an interim evaluation report.
• Partners will evaluate progress at the end of the project (final progress meeting, summative evaluation of outputs and outcomes); CMT (P3) will develop final evaluation report
• Target users (including stakeholders, visitors of the project’s web site, participants in the project’s conference and trainees), will also evaluate the project at the end of the project, with the use of a relevant online questionnaire. CMT (P3) will collate and analyze the responses to generate a report and include it in the final evaluation report. The relevant questionnaire will be available through the project’s web site and will make distinctions according to the status of each stakeholder (e.g. conference participant, trainee etc.).
Lead partner and role of applicants
• WP leader (P3 CMT) will be responsible for planning; task monitoring; partner coordination; deliverable finalization; remedial action in case of divergence from planning the development.
• KEELPNO (P1) will be responsible for subcontracting an external evaluation body.
• All partners will provide to the WP leader the required information for evaluation.

Development of a specialized set of tobacco control guidelines for five (5) high-risk groups by lead KEELPNO (HCDCP)

Start month:2 - End month: 25

The development of the guidelines will be based on: a) ENSP guidelines: which provide a valid scientific base and proven good practices and b) ERS Tobacco Control Committee (TCC which provides a usefu...
The development of the guidelines will be based on: a) ENSP guidelines: which provide a valid scientific base and proven good practices and b) ERS Tobacco Control Committee (TCC which provides a useful informative material and scientific reviews of health hazards of smoking through their website SmokeHaz. An overall scientific steering committee (with one member from each group) will be the head of this work package and have the scientific supervision of each groups’ progress.
More specifically, this WP includes the following tasks:
1. Organization of working groups for the guidelines development.
The development of the specialized set of tobacco cessation guidelines for five high risk groups will be accordingly appointed to five scientific groups that will consist from health professionals from different expertise (e.g. gynecologists, diabetologists, cardiologists, pathologists etc.). Each scientific group will be responsible for the development of the tobacco cessation guidelines for one high risk group each.
Moreover, a supervisory group of experts will be established to provide guidance and support in terms of the overall harmonization of the guidelines produced from the experts of each high risk group (Scientific Advisory Committee).
2. Situation analysis and assessment of each high risk group needs
The situation analysis and assessment of each target group will be performed through:
• An extensive literature review,
• The organization of experts’ workshops (1 per target group)
According to this assessment, specifications for tobacco cessation guidelines for each high risk group will be produced and approved by the supervisory group of experts.
3. Development of the tobacco cessation guidelines (draft version)
Draft versions of the tobacco cessation guidelines will be produced and set for approval to the project’s steering group committee before the pilot implementation.
4. Development of the tobacco cessation guidelines (final version)
The tobacco cessation guidelines will be updated accordingly to the results of the pilot implementation and the assessment (WP5) by each working group. The final guidelines will be approved by the Steering Committee before their broad dissemination and development of the e-learning course.
Lead partner and role of applicants
• WP leader (P1. KEELPNO) will be responsible for planning; task monitoring; partner coordination; deliverable finalization; remedial action in case of divergence from planning the development. Moreover, P1 will be responsible for the development of the guidelines for the following high risk group: a) pregnant women and b) adolescents.
• P4 (ANLET) will be responsible for the development of the guidelines for the following high risk group: a) Cardiovascular disease patients, b) COPD and c) diabetics.
• All partners will appoint staff to the Scientific Advisory Committee, they will review the reports and deliverables produced and they will make comments and suggestions for further improvement. Additionally, P2 (ENSP) will also involve experts from France and Belgium.

Pilot implementation and assessment of tobacco cessation guidelines by lead S.C.ANLET MED S.R.L.

Start month:10 - End month: 27

Pilot implementation of the tobacco control guidelines is an important stage of this project, since it will provide significant information to the scientific groups responsible for the successful comp...
Pilot implementation of the tobacco control guidelines is an important stage of this project, since it will provide significant information to the scientific groups responsible for the successful completion of the project. For each target group, at least 50 persons are required to conduct the pilot implementation of the guidelines.
The pilot implementation will consist of two important phases: a) direct intervention with the patients (meetings with the doctors, consultation etc.) and b) 6 months of follow up of the patients via communication, questionnaires and urine- nicotine drug tests. 4 extra months are estimated in order to start the pilot and ensure that each group will reach the target of 50 persons per group.
More specifically, this WP includes the following tasks:
1. P1 and P4 will develop the specifications for the pilots organization (characteristics of the patients per group, activities for identifying patients, timetable, resources required, timetable etc.), as well as the methodology for the assessment of the draft guidelines (including questionnaires, indicators and target values for the assessment etc.).
2. Pilot implementation
P1 and P4 will formulate the groups of patients (5 groups with a minimum of 50 people per group), according to the specifications approved by the Steering Committee. Each participant will get an at least 2 month direct intervention, including meetings with health professionals, consultations, medication etc.
3. Assessment of the guidelines
Six (6) months after the treatment a follow up of the patients will take place via communication, questionnaires and urine- nicotine drug tests.
4. Validation of the assessment
Results from the pilot assessment of each group will be presented and discussed in the 4th meeting. Moreover, the project’s Steering Committee will accept the results and will propose changes to the draft smoking cessation guidelines.
The Scientific Advisory Committee, established in the previous work package, will continue to provide guidance and support throughout the pilot and assessment of the guidelines.
Lead partner and role of applicants
• WP leader (P4 ANLET) will be responsible for planning; task monitoring; partner coordination; deliverable finalization; remedial action in case of divergence from planning the development. Moreover, P4 will be responsible for the piloting and the assessment of the smoking cessation guidelines for the following high risk group: a) Cardiovascular disease patients, b) COPD and c) diabetics.
• P1 (KEELPNO) will be responsible for the piloting and the assessment of the smoking cessation guidelines for the following high risk group: a) pregnant women and b) adolescents.
• All partners will review the methodology and the results from the pilots, and will provide valuable feedback, comments and suggestions for improvement. Additionally, P2 (ENSP) will also involve experts from France and Belgium.
Training of health professionals by lead CMT PROOPTIKI CONSULTING MANAGEMENT TRAINING

Start month:16 - End month: 30

The project aims, among others, to provide further training to clinicians in a cost effective way, since the specialised set of tobacco guidelines will act as a tool to conduct early diagnosis and app...
The project aims, among others, to provide further training to clinicians in a cost effective way, since the specialised set of tobacco guidelines will act as a tool to conduct early diagnosis and appropriate treatment of chronic diseases related to tobacco dependence. In order to achieve the main goal, i.e. to train as many health professionals as possible in a range of EU countries, the scientific groups will develop a training e-learning material available in the web-site for each individual health profession.
More specifically, this WP includes the following tasks:
1. Technical planning for the course development that will include suggested contents, structure, partner tasks and timelines, methods of work etc.
2. Technical Specifications of the on line platform.
3. Organization of a workshop for discussion on e-learning specifications, platform, content and procedures (possibly during the 4th project meeting).
4. IT development – online platform development. It will host the e-learning course and be an integrated ICT framework, which will be comprised of two elements: an e-learning management system and the corresponding e-learning repository.
5. Development of the content of the e-learning course that will include a list of readings, videos, lectures etc.
6. Training sessions of health professionals. They will allow for sufficient time and opportunity for trainees to learn; they will give the right of publishing opinions and articles and interacting with other professional stakeholders through the discussion forums.
The Scientific Advisory Committee, established in the previous work package, will continue to provide guidance and support for the development of the e-learning platform and the on-line course. More specifically, the Committee will supervise the training process, addressing questions, managing discussion forums and moderating content, reassuring that the whole training process is running smoothly.

Lead partner and role of applicants
• WP leader (P3 CMT) will be responsible for planning; task monitoring; partner coordination; deliverable finalization; remedial action in case of divergence from planning the process. Moreover, P3 will be responsible for preparing the specifications of the on line platform, software development; for the finalization of the online platform; as well as for providing technical support during the e-learning training course.
• P1 and P4 will develop pre- agreed sections of the online course, including online course syllabus; video lectures with teaching scripts in English (production subcontracted but scripts provided by partners); lists of suggested readings; and other supportive material.
• All partners will review the specifications; the training material and the deliverables produced and they will give a feedback for further improvement.
• All partners will encourage target users to register on the e-learning course and to complete the training online. Additionally, P2 (ENSP) will also involve experts from France and Belgium.